Valencia Water Control District

Agenda February 13, 2018

Board of Supervisors
Meeting

VALENCIA WATER CONTROL DISTRICT NOTICE OF MEETING
OF
BOARD OF SUPERVISORS AND
BUDGET REVIEW COMMITTEE

Please be advised that the Meetings of the Board of Supervisors and Budget Review Committee of Valencia Water Control District will be held on Tuesday, February 13, 2018, at 1 :00 P.M. in the Lake Ridge Village Clubhouse, 10630 Larissa Street (Directions listed below). Attached is an Agenda for the meetings.

William W. Tew, District Director

DIRECTIONS TO MEETING:
From Orlando go West on 1-4 to the Beach Line Expressway (528); go east past International Drive to Orangewood Blvd.; Go South on Orangewood Blvd., through 4- way stop at Gateway, turn left on Larissa Street. Proceed to Lake Ridge Village Clubhouse on right.
DISTRIBUTION
James A. Gerard; William Ingle; Ed Neal; Greg Bales; Debra Donton; David E. Mahler; Stephen F. Broome; Green Briar Village Clubhouse; Lake Ridge Village Clubhouse; Lime Tree Village Clubhouse; Montpelier Village Clubhouse; Parkview Pointe Village Clubhouse; Somerset Village Clubhouse; Deer Creek Village Clubhouse; Wingate Club; Lyle Spector, WHOA; and Tom Johnson, Orangewood HOA; Roy Miller, Waterview HOA; Ken Lafrance, Windsor Walk.
"Persons are advised that if they decide to appeal any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.0105, Florida Statutes. "
"In accordance with the Americans with Disabilities Act, persons with disabilities needing a special accommodation should contact Valencia Water Control District at
(407) 355-5741, not later than four (4) days prior to the meeting."

AGENDA

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AGENDA

February 13, 2018
VALENCIA WATER CONTROL DISTRICT BOARD OF SUPERVISORS MEETING
1 P.M.
LAKE RIDGE VILLAGE CLUBHOUSE 10630 LARISSA STREET
WILLIAMSBURG, ORLANDO, FLORIDA 32821

Item
Call Meeting to Order
Approval of January 9, 2018 Minutes
General Fund Financial Reports
Engineer's Report
Attorney's Report
Director's Report

Authorization of Establishment of State Board of Administration (SBA) Account
Other Business
Adjournment

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MINUTES OF THE MONTHLY MEETING OF THE BOARD OF SUPERVISORS
OF VALENCIA WATER CONTROL DISTRICT
January 9, 2018
The monthly meeting of the Board of Supervisors of VALENCIA WATER CONTROL DISTRICT was held at 1:00 P.M. on Tuesday, January 9, 2018, in the Lake Ridge Village Clubhouse, Williamsburg Subdivision in Orlando, Florida. Present were Supervisors James Gerard, William Ingle, Ed Neal, Greg Bales, and Debra Donton. Also in attendance were the following: Stephen F. Broome, District Attorney; William Tew, District Director; Scott Breitenstein, CPH Engineering; Dan Brown, Sthern Environmental; Stacie Vanderbilt, District Administrative Assistant and Teresa Viscarra, District Accounts Payable.
ITEM#l	Call Meeting to Order

Mr. Tew called the meeting to order at 1 :00 PM.
ITEM#2	Approval of December 12, 2017 Minutes
Mr. Tew stated the next item was the minutes from the December 12, 2017 monthly meeting. He asked if there were any corrections, deletions or additions. There being none,

ITEM#3

On MOTION by William Ingle seconded and carried, with all in favor the minutes of the December 12, 2017 Monthly Meeting of the Board of Supervisors were approved.
General Fund Financial Reports

Mr. Tew stated that everything was in order and that he would be meeting with Teresa Viscarra to prepare the proposed Fiscal Year 2019 budget for the budget review committee workshop meeting.

The District's financial reports for the period ending 12/31/17 were accepted as distributed.

ITEM#4

Engineer's Report

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January 9, 2018	Valencia Water Control District

Consideration of Modification to Permit #0455 - Sea World Aquatica 2018 Attraction
Mr. Breitenstein stated there was a slight modification of the site and that there were no adverse impacts.

On MOTION by James Gerard seconded and carried, with all in favor the Modification to Permit #0455 was approved.

Consideration of Modification to Permit #0163B - Sea World Project 2019 Recreation - Theme Park Attraction
Mr. Breitenstein stated that this was also a slight modification of the existing site and that there were no adverse impacts.

On MOTION by James Gerard seconded and carried, with all in favor the Modification to Permit #0163B was approved.

ITEM#5	Attorney's Report

There being none, next item followed.

ITEM#6	Director's Report

Mr. Nealjoined the meeting at this time.
Mr. Tew stated that he had an on-site meeting with Orange County and Florida DOT regarding the washout. He stated that the Orange County representative maintained that they do not have any responsibility so he wrote a letter to the head County engineer stating that the District does not collect enough assessments to contract for a project of this magnitude. He stated that he had yet to receive a response but would give more time before following up with the County Commissioner. He stated that the County has the appropriate resources and staff to handle the project better.
Mr. Ingle asked who owned the pipe.

2

January 9, 2018	Valencia Water Control District
Mr. Tew stated that the District doesn't own the land or the pipe and that it has remained unclaimed. He stated that Florida DOT is willing to cooperate when Orange County agrees to get involved and that, he would keep the Board updated on the matter.

ITEM#7	Other Business
There being none,

ITEM#8	Adjournment
The meeting adjourned at 1 :11 P.M.

Stephen F. Broome, Secretary

James A. Gerard

William Von Ingle

Ed Neal

Greg Bales

Debra Donton

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1:03 PM
02/06/18
Accrual Basia

Valencia Water Control District Balance Sheet
As of January 31, 2018

ASSETS

Checking/Savings		
101200 • SunTrust Bank• Checking	366,173.56	
101210 • Suntrust-MoneyMarket Account	250,387.63	
102000 ·Cash onhand	100.00	
Total Checking/Savings	616,661.19	
Total Current A88et8	616,661.19	
Fixed Assets		
164000 • Land	700,120.00	
164190 • Structures	866,605.00	
164290 • Canals	2,888,690.00	
164590 • Ponds	1,245,537.00	
166190 • Equipment & Officefurniture	12,787.28	
199000 • Accumulated Depreciation	-4,741 ,594.98	
Total Fixed Assets	762,124.30	
TOTAL ASSETS	1,378,785.49	
LIABILITIES & EQUITY		

current Assets

Jan31, 18

La!Jllltles
Current Llabllltlea Accounts Payable
202001 • Accounts payable
Total Accounts Payable Other Current Llabllltles
217300 • FUTAISUTA payable
Total Other Current Llabllltlea Total Current Llabllltlea

-1,051.68
-1,051.68

36.00
36.00
-----  -1-,-015-.68

Total Llabllltlea
Equity	-1,015.88	
271000 • Fund balance-unreserved	260,981.08	
271020 • Fund balance•unreaerved-002	4,900.00	
271100 • Fund Balance •Reserved		
271130 • Canals & PondMaintenance	18,356.42	
Total271100 • Fund Balance -Reserved	18,356.42	
280100 • Net Assets Capitalized	886,157.39	
Net Income	229,406.28	
Total Equity	1,379,801.17	
TOTAL LIABILmEs & EQUITY	1,378,785.49	

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1:04 PM
02/06/18
Accrual Basia

Valencia Water Control District
Profit & Loss Budget vs. Actual
October 2017 through January 2018

Oct '17 • Jan 18	Budget

  $ over Budget

Ordinary Income/Expense
319100 • Drainage tax assessment 361001 · Interest eamlnga • GF	
376,451.50
46.69	
219,394.20
0.00	
157,057.30
46.69	
Total Income	 	376,498.19	 	219,394.20	 	157,103.99	
Oross Profit	376,498.19	219,394.20	157,103.99	
Expense
511200 • Supervisor Compensation 512000 · Employee Salaries 621000 • FICA taxes
524000 • Workers' compensation	
650.00
18,000.00
1,377.00
600.00	
750.00
18,000.00
1,383.32
600.00	
·100.00
0.00
6.32
-100.00	
525000 • Futa/Suta Unemployment Tx	22.50	106.36	-83.86	
531100 • Management Fees 531200 • Engineering service&	10,666.68
6,300.00	10,666.68
8,400.00	0.00
-2,100.00	
531300 • Legal services
531600 • Web&ite Creation/Maintenance	4,000.00
200.00	4,000.00
200.00	0.00
0.00	
531700 • Report Preparation • NPDES 532200 · AudHlng	19,065.30
0.00	4,833.36
3,000.00	14,231.94
·3,000.00	
534100 · Aquatic weed control	6,375.00	10,000.00	-3,625.00	
534200 • Canal & retention pond	27,564.20	53,333.36	·25,769.16	
534300 • Mowing	16,992.18	20,000.00	-3,007.82	
534400 • Water quality monitoring	4,936.50	6,666.68	·1,730.18	
534500 • JanHorlal
540000 • Travel & per diem
541100 • Freight	393.00
0.00
0.00	866.68
66.68
66.68	-273.68
·66.68
·66.68	
641200 • Poataga	74.60	166.68	-92.18	
541500 • Internet	481.83	600.00	-18.17	
543000 • Utility services 544000 • Office Lease
544300 · Meeting Room Rental 545000 • Insurance
546200 · R&M • general 546300 • ff&M • office
546400 · R&M • security gates & signs	131.65
4,206.72
150.00
11,500.00
3,973.29
430.00
337.50	333.36
4,220.00
150.00
12,650.00
0.00
333.36
333.36	-201.71
·13.28 0.00
-1,150.00
3,973.29
96.64
4.14	
647000 · Printing & binding	93.75	168.68	-72.93	
549300 · Other chgs-mlscellaneous	21.00	133.36	·112.36	
649400 · Other chg&-NPDES
549500 · Other chgs•legal advertising	1,875.00
148.00	1,333.36
400.00	541.64
·252.00	
549600 · Other chge• Banking Faes	0.00	100.00	·100.00	
549800 · Contingency	0.00	266.68	·266.68	
649900 · Other Chrgs-OC Prop. APpr. Fee	5,388.00	5,408.00	-22.00	
551000 • Office Supp11ea 552100 • Operating supplies	65.31
0.00	333.36
333.36	-268.05
-333.36	
654000 · Pubs, subscrlps & memberw	 	1,175.00	2,150.00	-975.00	
Total Expanse	 	147,091.91	 	172,051.36	-24,959.45	
Net Ordinary Income	 	229,406.28	47,342.84	182,063.44	
Net Income	229,406.28	47,342.84	182,063.44	

Income

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1:05 PM	Valencia Water Control District
02/06/18	Profit & Loss
Accrual Basis	October 2017 through January 2018

Oct 17	Nov 17	Dec 17	Jan 18	TOTAL
Ordinary lncomeJExpense Income

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319100 • Drainage tax asse88111ent	0.00	32,838.77	281 ,705.85	61 ,906.88	376,451 .50
361001 • lntereat earnings • GF	10,63	9.71	11 .97	1 4.38	46.69
Total Income	10.63	32,848.48	281,71 7.82	61 ,921 .26	376,498. 19 
Gross  Profit	10.63	32,848.48	281,717.82	61 ,921 .26	376,498. 19 
Expense
51 1200 · Supervisor Compensation	1 50.00	0.00	250.00	250.00	650.00
51 2000 · Employee Salaries	4,500.00	4,500.00	4,500.00	4,500.00	1 8,000.00
521000 · FICA taxes	344.25	344.25	344.25	344.25	1 ,377.00
524000  · Workers' compensation	0.00	0.00	500.00	0.00	500.00
525000 · Futa/Suta Unemployment Tx	4.50	4.50	4.50	9.00	22.50
531 100 • Management Fees	2,666.67	2,666,67	2,666.67	2,666.67	10,666.68
531200  · Engineering services	2,1 00.00	2,100.00	2,100.00	0.00	6,300.00
531300 · Legal services	1 ,000.00	1 ,000.00	1 ,000.00	1 ,000.00	4,000.00
531600 • Web8Ite Creation/Maintenance	50.00	50.00	50.00	50.00	200.00
531700  · Report Preparation • NPDES	6,1 06.26	6,927.50	7,031 .65	0.00	19,066.30
634100 • Aquatic weed control	2,1 25.00	2,125.00	2,125.00	0.00	6,375.00
534200 • Canal & retention pond	21 ,800.20	1 ,500.00	4,264.00	0.00	27,564.20
534300 · Mowing	1 3,1 96.04	3,796.14	0.00	0.00	16,992. 18 
534400 · Water quallty monitoring	0.00	3,291.00	1 ,645.50	0.00	4,936.50
534500 · Janltorlal	131 .00	131 .00	1 31 . 00	0.00
541 200 • Postage	14.83	27.14	11 .01	21 .52	74.50
541500 · Internet	120.40	1 20.40	120.40	1 20.63	481 .83
543000 • Utlllty services	43.32	41.1 8	47. 15	0.00	131 .65
544000 • Office Laaae	1 ,051.68	1,051 .68	1,051 .68	1 ,051.68	4,206.72
544300 • Meeting Room Rental	50.00	0.00	50.00	50.00	150.00
545000 · Insurance	11 ,500.00	0.00	0.00	0.00	11 ,500.00

o.oo

546200 · R&M - general	973.29	0.00	3,000.00	0.00	3,973.29
546300 • R&M - office	386.00	45.00	0.00	430.00
548400 ·  R&M - security gates & signs	0.00	0.00	337.50	0.00	337.50
547000 · Printing & binding	10.80	54.90	4.20	23.85
549300 · other chgs-mlacellaneou&	0.00	7.00	0.00	1 4.00	21 .00
549400 • Other chga-NPDES	0.00	0.00	1,875.00	0.00	1, 875.00
549500 ·  other chgs-legal advertising	0.00	0.00	148.00	0.00	1 48.00
549900 · Other Chrga-OC Prop. Appr. Fee	5,386.00	0.00	0.00	0.00	5,386.00 ·
551000 · Office Supplies	21 .23	21.92	0.69	21 .47	65.31
554000 ·  Pubs, subscrlps & membere	1, 1 75.00	0.00	0.00	0.00	1,175.00
Total Expense	73,905.46	29,805.26	33,268.10	1 0,1 23.07	1 47,091 .91
Net Ordinary Income	-73,894.83	3,043.20	248,459.72	51 ,798.19	229,406.28
Net Income	-73,894.83	3,043.20	248,459.72	51 ,798.19	229,406.28

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L RIDA	,u

AN INVESTMENT SERVICE FOR PUBLIC FUNDS

FUND PERFORMANCE THROUGH DECEMBER 31, 2017 
Florida PRilVIE Performance Data

One Month	1 .45%	1.1 8%
Three Months	1 .40%	I.I 1%	0.29%
One Year	1 .22%	0.9 1%	0.30%

'

 	Three Years	0.7 1%	0.46%	0.25%

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Five Years	0.50%	0.30%	0.20%
 	Ten Years	0.65%	0.48%	0. 1 6%
Si,nce 1/96	2.60%	2.39%	0.2 1% 
Note: Net asset value at month end: $1 1 ,427.3 million, which includes investments at market value, plus all cash, accrued interest receivable and payables.
I Net of fees. Participant yield is calculated on a 365-day basis and includes adjustments for expenses and other accounting Items to reflect realized earnings by
�articipants.
The net-of-fee benchmark Is the S&P AAA/AA Rated GIP All 30-Day Net Index for all time periods.

lA&K 1.40"

Amluallnd yleldl ovar 7 davs endlns on the date Indicated

The 7-Day "SEC"Yield In the chart Is calculated in accordance with the yield methodology set forth by SEC Rule 2a-7 for money market funds. The 7-day yield = net Income earned over a 7-day period / average units outstanding over the period / 7 times 365.
Note that unlike other performance measures, the SEC yield does not include realized gains and losses from sales of securities.

6 I Florida PRIME™ Mon thly Summary Report - December ZOl 7

Budget	Review Comm itte		Meeti ng 

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AGENDA
February 13, 2018

VALENCIA WATER CONTROL DISTRICT BUDGET REVIEW COMMITTEE MEETING
FOLLOWING 1 P.M. BOARD OF SUPERVISORS MEETING LAKE RIDGE VILLAGE CLUBHOUSE

Item
Call Budget Review Committee Meeting to order.
Acknowledge Notice of Meeting Proof of Publication
Review Proposed Fiscal Year 2018-2019 Budget
Adjourn Budget Review Committee Meeting

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2/5/2018

Orlando Sentinel
Feb. 3, 201 8
Miscellaneous Notices

Florida Public Notices: Search for Public and Legal Notices in FL newspapers

IN THE CIRCUIT COURT NINTH JUDICIAL CIRCUIT, IN AND FOR ORANGE COUNTY, FLORIDA CASE NO. 70- 1 25 IN RE: VALENCIA WATER CONTROL DISTRICT TO ALL OWNERS OF LAND WITHIN VALENCIA WATER
CONTROL DISTRICT YOU ARE HEREBY NOTIFIED that, pursuant to Section 1 89.41 7, Florida Statutes, a Budget Review Committee Meeting has been scheduled for February 1 3, 201 8 following the regular 1 :00 pm monthly meeting to be held at the Lake Ridge Village Clubhouse, 1 0630 Larissa Street, Orlando, FL 32821 . The purpose of the meeting is to review financial information in order to establish the 201 8-1 9 fiscal year budget. "Persons are advised that if they decide to appe�I any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.01 05, Florida Statutes." "In accordance with the Americans with Disabilities Act, persons with disabilities needing a special accommodation should contact Valencia Water Control District at (407) 841 -5524 x 1 01, not later than seven (7) days prior to the meeting." Dated: January 31 , 201 8 Tiffany Moore Russell, Clerk of the Circuit Court OS 5439063 2/3/201 8

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Description

Valencia
Water Control District
Proposed Budget FY2019 General Fund

Adopted	Actual
Budget	thru
FY2018	12/31/17

Projected	Total	Adopted
Next	Projected	Budget

$493,637

9 Months	09/30/18	FY2018

�		
Special Assessments - Tax Roll	$493,637	$314,545	$179,092	$493, 637	$557,721	
Interest	$0	$32	$43	$75	$0	

!Total Revenues Expenditures

District Direclor	$54,000	$13,500	$40,500	$54,000	$54,000	
Supervisor Fees		$400	$2,000		$2,500	
FICA Taxes	$4, 150	$1,033	$3,098	$4, 131	$4, 150	
Engineering Fees	$25,200	$6,300	$18,900	$25,200	$25,200	
Attorney Fees	$12,000	$3,000	$9,000	$12,000	$12,000	
Annual Audit	$5,000	$0	$5,000	$5,000	$5, 100	
Assessment Roll Certification	$0	$0	$0	$0	$2,500	
Management Fees	$32,000	$8,000	$24,000	$32,000	$32,000	
Webstte Administration	$600			$600	$600	
Workers Compensation	$600	$500	$0	$500	$600	
Unemployment Compensation (FUTA/SUTA)	$319		$41	$54	$319	
Insurance	$12,650	$11,500	$0	$1 1 ,500	$12,650	
Report Preparation - NPDES	$14,500	$19,065	$5,935	$25,000	$20,000	
Office Lease	$12,660	$3,155	$9,465	$12,620	$12,980	
Freight	$200	$0			$200	
Printing & Binding	$500	$70	$430	$500	$500	
Postage			$447	$500	$500	
Travel Per Diem	$200	$0	$200	$200	$200	
Legal Advertising	$1,200		$1,052	$1,200	$1,200	
Bank Fees	$300	$0	$150			
Other Current Charges	$400	$0	$200	$200	$400	
Office Supplies	$1 ,000	$44	$456	$500	$1 ,000	
Election Fees	$2,800	$0	$2,800	$2,800	$2,800	
Meeting Rental Fee	$500	$100	$450		$500	
Property Appraiser Fee	$5,408	$5,386	$0	$5,386	$5,408	
Dues, Licenses, Subscriptions	$2, 150	$1, 175		$2, 150	$2, 150	
!Administrative Ex�enses	$191,337	$73,592	$125,699	$199,291	$199,757 J	

Administrative

 	$314,577	$179,135	$493,712		$ss1,121 1

$500

$53

$550

r	Description
QoeratiQQ 2nd MainteD.e!l!,.e

Valencia
Water Control District
Proposed Budget FY2019 General Fund
Adopted	Actual	Projected
Budget	thru	Next
FY2018	12/31/17	9 Months

Total	Adopted
Projected	Budget
09/30/18	FY2018

$750

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FY2018
Maintenance Tax	FY2019
Maintenance Tax	

NET ASSESSMENT	$493,637	$557,721
$29,354
$587,075

9543	
COLLECTION COST (5%)'	$25,981		
GROSS ASSESSMENT	$519,618		
Number of Units			
TOTAL LEVY		$61.52	

9543

Collection percentage is total of3% Tax Collector Discount Fee & 2% Collection Fee