VALENCIA WATER CONTROL DISTRICT
NOTICE OF 2019 ANNUAL LANDOWNERS' MEETING &
ANNUAL SUPERVISORS MEETING

Please be advised that the Annual Meeting of the Landowners of Valencia Water Control District will be held on Tuesday, June 11, 2019 at 1:00 P.M. in the Lake Ridge Village Clubhouse, 10630 Larissa Street, Williamsburg Subdivision, Orlando, Florida. The Annual Supervisors Meeting will follow. Attached are Agendas for the meetings.

George S. Flint, District Director
DIRECTIONS TO MEETING:
From Orlando go West on 1-4 to the Beach Line Expressway (528); go east past International Drive to Orangewood Blvd.; Go South on Orangewood Blvd., through 4- way stop at Gateway, tum left on Larissa Street. Proceed to Lake Ridge Village Clubhouse (on right).

DISTRIBUTION
Roy Miller; William Ingle; Ed Neal; Greg Bales; Debra Donton; David E. Mahler; Stephen F. Broome; Green Briar Village Clubhouse; Lake Ridge Village Clubhouse; Lime Tree Village Clubhouse; Montpelier Village Clubhouse; Parkview Pointe Village Clubhouse; Somerset Village Clubhouse; Deer Creek Village Clubhouse; Wingate Club; Tom Johnson, Orangewood HOA; Waterview HOA, and Windsor Walk HOA.
"Persons are advised that ifthey decide to appeal any decisions made at these meetings/ hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.0105, Florida Statutes."
"In accordance with the Americans with Disabilities Act, persons with disabilities needing a special accommodation should contact Valencia Water Control District at
(407) 841-5524 x 101, not later than forty-eight (48) hours prior to the meeting."

AGENDA
50th ANNUAL MEETING OF ALL LANDOWNERS WITHIN VALENCIA WATER CONTROL DISTRICT
June 11, 2019
1 P.M.
LAKE RIDGE VILLAGE CLUBHOUSE 10630 LARISSA STREET WILLIAMSBURG
ORLANDO, FLORIDA 32821

Item:
Call meeting to order
Acknowledge Notice of Meeting Proof of Publication
Approval of minutes of the June 12, 2018 Annual Landowners' Meeting
Accept any nominations from the floor to fill the expiring Supervisors' positions:
5-year term, 2019 to 2024, other than Ed Neal
3-year term, 2017 to 2022, other than Roy Miller
2-year term, 2016 to 2021, other than Brian Andrelczyk
Verify Landowners present that are planning to vote in person and number of voting units represented by each. Cast votes and record totals.
Tabulate total ofvotes cast in person and by proxy
Annual Report of the District Engineer (David Mahler)
Annual Report of the District Legal Affairs (Stephen Broome)
Other business or concerns of Landowners within the District
Adjournment of Meeting of Landowners

6/5/2019

Orlando Sentinel
May 29, 2019
Miscellaneous Notices

Florida Public Notices: Search for Public and Legal Notices in A... newspapers

IN THE CIRCUIT COURT, NINTH JUDICIAL CIRCUIT, IN AND FOR ORANGE COUNTY, FLORIDA CASE NO. 70-125 IN RE: VALENCIA WATER CONTROL DISTRICT TO ALL OWNERS OF LAND WITHIN VALENCIA WATER CONTROL DISTRICT YOU ARE HEREBY NOTIFIED that,
pursuant to Section 298.12, Florida Statutes, the Annual Meeting of All Landowners within the VALENCIA WATER CONTROL DISTRICT, incorporated by an Order of the Circuit Court in and for Orange County, Florida on May 27, 1970, will be held Tuesday, June 11, 2019 at 1:00 P.M. at the Lake Ridge Village Clubhouse, 10630 Larissa Street, Williamsburg, Orlando, Florida 32821, for the purpose of electing one member to a five-year term; one member to a three-year term and one member to a two-year term to the Board of Supervisors, which members must be owners of land in said District and a resident of Orange County, and to conduct such other business as may come before the Meeting, to be followed by the Annual Meeting of the Board of Supervisors. Persons are advised that if they decide to appeal any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.0105, Florida Statutes. In accordance with the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of disability or physical impairment should contact the District Office at (407) 841-5524 x 101, at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service, 1-800-955-8770, for aid in contacting the District Office. DATED this 24th day of May, 2019 Tiffany Moore
Russell, Clerk of the Circuit Court OS 6305571 05/29 & 06/04/2019

floridapublicnotices.com/search/	1/1

MINUTES OF THE 2018 ANNUAL MEETING OF ALL LANDOWNERS WITHIN VALENCIA WATER CONTROL DISTRICT
June 12, 2018
The Annual Meeting of the Landowners of VALENCIA WATER CONTROL DISTRICT was held at 1:00 P.M. on Tuesday, June 12, 2018, in the Lake Ridge Village Clubhouse, Williamsburg Subdivision in Orlando, Florida. Present were Supervisors James Gerard, William Ingle, Ed Neal, Gregory Bales and Debra Donton. Also in attendance were the following: Stephen F. Broome, District Attorney; David E. Mahler, District Engineer; George S. Flint, District Director; Stacie Vanderbilt, District Administrative Assistant; Teresa Viscarra, District Accounts Payable; Roy Miller, Waterview resident.
ITEM#l	Call Meeting to Order

Mr. Flint called the meeting to order at 1:00 PM.

ITEM#2	Acknowledge Notice of Meeting Proof of Publication
The Proof of Publication of the Notice of Meeting was included in the agenda package and made part of the minutes.

ITEM#3	Approval of Minutes of the June 13, 2017 Annual Landowners' Meeting
Mr. Flint stated that the next item was the approval of the minutes of the June 13, 2017 annual landowners' meeting. He asked ifthere were any questions, additions or deletions.
There being none,

ITEM#4

On MOTION by Ms. Donton, seconded and carried, with all in favor the minutes of the June 13, 2017 Annual Landowners' Meeting were approved, as presented.

Accept any Nominations from the Floor to Fill the Expiring Supervisors' Positions

5 Year Term, 2018 to 2023 other than Debra Donton
Mr. Gerard nominated Roy Miller.

June 12, 2018

There being no other nominations,

ITEM#S

Valencia Water Control District

Verify Landowners Present that are Planning to Vote in Person and Number of Voting Units Represented by Each. Cast Votes and Record Totals

The landowners present did not elect to cast votes.

ITEM#6		Tabulate Total of Votes Cast in Person and by Proxy
Mr. Broome stated that there were 1,996 votes for Debra Donton; 13 votes for Jarrod Cooper; 6 votes for Roy Miller; 1 vote for Gilbert Chestnut; 1 vote for Carl Murphy and 1 vote for Richard Ungaro.
Debra Donton was elected to the 2018 to 2023 term on the Board of Supervisors.
Mr. Broome stated that there were 1,898 votes for compensation and 45 votes against compensation with 59 abstaining. The Board of Supervisors will receive compensation for attending District meetings.
ITEM#7	Annual Report of District Engineer

Mr. Mahler presented his annual report and stated that there were issues on the C-4, C-10 & C-11 canals. He stated that the C-10 issues were mainly due to the construction at the 528 where a lot of grading was done. He stated that the C-4 canal had several washouts and that it had old pipes and repairs will need to be made in the near future. He stated that the C-11 canal against Orange Blossom Trail has a large washout that was caused by a failure of Orange County and FDOT systems. He stated that a tent got caught in the pipe that got pushed out but that FDOT agreed to fix the area and it looks better. He stated that DEP has also been dealing with turbidity issues in the area but that the water quality was in generally good condition. Brief discussion ensued.
Mr. Mahler reported that the Orange County Public Works director was retiring soon and was not certain who the successor would be at this time. He stated that the canal banks and driving surfaces would be looked at this year to get a repair list prepared as they are 49 years old. He stated that the ponds were in generally good shape. He reported that one of the ponds had ducks die off but that the cause was still be determined. He also reported the DEP notified him
2

June 12, 2018	Valencia Water Control District

that salt water got discharged from Sea World unintentionally due to a power outage so the water would need to be monitored but was not a major issue. Discussion ensued.
Mr. Mahler stated that repairs were made to the C-5 canal animal gate and the Area 1
pond.

ITEM#8	Annual Report of the District Legal Affairs

Mr. Broome reported that there was no pending or threatened litigation. He stated that the legal work mainly consisted of attending monthly meetings, reviewing minutes & agendas, the renewed lease agreement and the renewed Interlocal agreement with Orange County.

ITEM#9

There being none,

ITEM#lO

Other Business or Concerns of Landowners Within the District

Adjournment of Meeting of Landowners

On MOTION by Mr. Ingle, seconded and carried, the meeting was adjourned at 1 :34 p.m.

Stephen F. Broome, Secretary

William Von Ingle

Ed Neal

Debra Donton

3

Item:

AGENDA
2019 ANNUAL MEETING OF THE BOARD OF SUPERVISORS OF VALENCIA WATER CONTROL DISTRICT
JUNE 11, 2019

1.	Call meeting to order

Administer Oaths of Office to Newly Elected Supervisors

Election of President of Board of Supervisors

Appoint District Attorney (Presently Stephen F. Broome)

Appoint District Engineer (Presently David E. Mahler)

Appoint District Treasurer & Director (Presently George S. Flint)

Appoint District Deputy Treasurer (Presently Vacant)

Appoint District Secretary (Presently Stephen F. Broome)

Appoint District Deputy Secretaries (Presently William Ingle, Ed Neal and Debra Donton)

Approval of May 14, 2019 Minutes

General Fund Financial Reports

Engineer's Report
A. Consideration ofProposal from CPH for C-4 Outfall Structure Replacement

Attorney's Report

Director's Report
Consideration of Proposal from Aquatic Management Strategies, Inc. for Hydrilla Treatment
Customer Call Log

Other Business

Adjournment

MINUTES OF THE MONTHLY MEETING OF THE BOARD OF SUPERVISORS
OF VALENCIA WATER CONTROL DISTRICT
May 14, 2019
The monthly meeting of the Board of Supervisors of VALENCIA WATER CONTROL DISTRICT was held at 1 :00 P.M. on Tuesday, May 14, 2019, in the Lake Ridge Village Clubhouse, Williamsburg Subdivision in Orlando, Florida. Present were Supervisors William Ingle, Ed Neal, Debra Donton, Brian Andrelczyk and Roy Miller. Also in attendance were the following: Stephen F. Broome, District Attorney; George S. Flint, District Director; David Mahler, District Engineer; Stacie Vanderbilt, District Administrative Assistant; Teresa Viscarra, District Accounts Payable; Dan Brown, Sthem Environmental.
ITEM#l	Call Meeting to Order
Mr. Flint called the meeting to order at 1:03 PM.

ITEM#2		Appointment of President of the Board of Supervisors
Mr. Flint gave the Board an overview of why the President of the Board was needed. Brief discussion ensued. Mr. Miller volunteered to serve as President and Mr. Neal nominated Roy Miller. There being no other nominations, Mr. Miller was appointed President of the Board of Supervisors.
ITEM#3	Approval of April 9, 2019 Minutes
Mr. Flint stated the next item was the minutes from the April 9, 2019 monthly meeting.
He asked if there were any corrections, deletions or additions. There being none,

ITEM#4

On MOTION by Ms. Donton seconded and carried, with all in favor the minutes of the April 9, 2019 Monthly Meeting of the Board of Supervisors were approved.
General Fund Financial Reports

Mr. Flint stated the unaudited financials as of April 30, 2019 were included in the agenda package and asked if there were any questions.

May 14, 2019	Valencia Water Control District
Mr. Neal stated he was used to seeing the current year and prior year in the financials. Ms. Viscarra stated that the financials never reflected both, only the budget.
Mr. Flint asked if they could be changed to reflect it.
Ms. Viscarra stated that due to the early date of the meetings, that information would have to be brought to the meeting.
Mr. Flint advised that financials in the new format would be drafted and brought back next week.
Mr. Miller asked if mowing was done earlier than contracted then how would it affect the financials.
Mr. Flint stated that it would be reflected as over budget by one month of service but that there is funding in other places that the money could be moved around.

ITEM#S

The District's financial reports for the period ending 4/30/19 were accepted as distributed.
Engineer's Report

Mr. Mahler stated that there were no new permits pending. He reported that it was discovered an Orange County vendor was drawing out of one the District's canals without permission. He stated that he addressed the matter and was told that they thought the canal was County owned and that they have since stopped.

ITEM#6
There being none, next item followed.
ITEM#7

Attorney's Report

Budget	for	Fiscal	Year   2020,	Proof of Publication and Tax Levy Resolution

Mr. Flint reviewed the budget by line item with the Board. He stated that there was
$458,000 in revenue projected and that he had provided the Board with a Capital Improvement Plan with the first year of planned projects detailed in the back of the budget. He stated that the Engineer is preparing proposed specs for proposals that will be brought back in future meetings.
Mr. Neal asked why the account lines didn't add up.
Ms. Viscarra explained that the excess funds were included in the final budget number and it's not appropriated like it was last year.

2

May 14, 2019	Valencia  Water  Control District
Mr. Flint noted that no members of the public were present to provide comment on the
budget.
On MOTION by Mr. Ingle seconded and carried, with all in favor the Fiscal Year 2020 budget was adopted and the Tax Levy Resolution approved.

ITEM#8	Director's Report

Consideration of Agreement with VGlobalTech to Provide Website ADA Compliance Services
Mr. Flint stated that the District currently has a website that GMS prepared at no additional cost, for compliance items like meeting agendas and other public records. He explained how the ADA compliance issue came about with an individual suing several special districts and that part of the settlement was to make all the websites complaint within 24 months. He advised that it does not prevent anyone else from suing so GMS found a company that was the most cost effective to convert all their clients' websites. He stated that he felt the proposal was cost effective for the District and recommended the one-time option at $2,375 as that also included human auditing to test that the website works as intended.
Mr. Miller asked if the $2,375 would be in addition to what they pay now. Mr. Flint replied yes.
Mr. Miller asked if they have to pay the $1,350 as well.
Mr. Flint replied no, he recommended not choosing the monthly maintenance option.

On MOTION by Ms. Donton, seconded and carried, with all in favor, the proposal from VGlobalTech to provide website ADA compliance services at the one-time amount of $2,375.

Call Log
Mr. Flint presented the call log in the agenda to the Board. There were only three calls in the last month that were all handled.
Proposal from Sthern Environmental, Inc.
Mr. Brown stated that there are two access ramps at the C-12 canal behind the Racetrac where there is construction going on. He stated that the contractor working in the area is

3

May 14, 2019	Valencia Water Control District
dumping illegally so a barrier will need to be put up. Otherwise, money would be spent cleaning out the canal and certain items, such as tires, cost for disposal.
Mr. Neal asked ifthere was any benefit to putting up signs telling people not to dump.
Mr. Brown responded no, as people typically don't regard signs.

ITEM#9

On MOTION by Mr. Andrelczyk seconded and carried, with all in favor the proposal from VGlobalTech to install security gates at the access ramps of the C-12 canal was approved.
Other Business

Mr. Miller stated that the Parkview, Somerset and Waterview neighborhoods have had break-ins recently where people are coming in through the sliding glass doors of the homes. He advised that the Waterview HOA has discussed putting a gate or fence blocking access to the homes from the common area. He reported to the Board that last week, two men were spotted on the pond with fishing poles but no bait, so the Sheriff was called to trespass the individuals, but a gun was found on the car seat so that issue eclipsed the trespassing. He also reported that over the weekend, two more people showed up, a man and a woman, so the Sheriff was called again and had to chase them through the community. He mentioned that the area where the men parked has a ' No Trespassing' sign but that it's not visible behind the bushes if you park in front of them. He began going through the pictures he had passed out to the Board earlier showing where people are accessing the neighborhoods from the common areas. He stated the HOAs may approach the District about putting up a fence or barrier.
Ms. Donton stated that the ' No Trespassing' signs are mostly on the borders of the District areas but that if the HOAs want any barriers installed, they would need to maintain them. Mr. Miller suggested putting thorny bushes around and placing the signs in front of them.
Ms. Donton stated that Lake Ridge has the same issue with people accessing the neighborhood from Central Florida Parkway coming to fish in the pond. She stated that there were not many options for the District to remedy this and that a fence may not be the solution. Brief discussion ensued.
ITEM#lO	Adjournment

4

May 14, 2019	Valencia Water Control District

On MOTION by Ms. Donton, seconded and carried, with all in favor the meeting was adjourned at 1: 57 p.m.

Stephen F. Broome, Secretary

William Von Ingle

Ed Neal

Debra Donton

Brian Andrelczyk

Roy Miller

5

This item will be provided under separate cover

June4, 2019 

Mr. George Flint Director
Valencia Water Control District 10365 Orangewood Boulevard
Orlando, Florida 32821

RE:		VWCD Canal C-4 outfall structure replacement CPH Project Number 68 1 6.06

Mr. Flint

1117 East Robins,m Stred Orlando, Florida 32801
Phmte: 407.425.0452

As requested, CPH is providing this proposal letter for engineering services to address the concerns with the condition ofthe existing outfall structure to the C-4 Canal. The structure is showing signs of deterioration and needs to be re1noved and replaced. The structure is located at the west end of the C-4 Canal, between Sea harbor Drive and Westwood Boulevard.

More specifically, the following proposal outlines the proposed repairs ofthe existing outfall structure, drain pipes and concrete end wall, which drains into the west end of the C-4 Canal.

Currently, the existing structures and pipes are deterioration and are in need of repair and/or replacement. CPH proposes to have the following outfall areas surveyed to verify the invert elevations, top elevation, weir elevations, dimensions, and type ofthe existing structure (material):

Outfall structure
Corttrol structures (set of 3)
Canal banks, side slopes and current water elevation

Upon receipt of the survey, CPH wilJ prepare design plans to remove and replace the outfall with a new structure, specify to line the existing storm pipe and replace the metal control structures. The plans will depict the required grading and construction details necessary to complete the work.

CPH also proposes to provide Construction Administration services during the work. The services will include review of shop drawings, attend one pre-construction meeting with the Owner and Contractor, perform periodic site inspections as the work progresses, and perform a substantial and final walk through upon completion ofthe work.

This work is considered remedial repair work, therefore, no permitting through the South Florida Water Management District is anticipated or proposed. If during the design

v,    w   w	c   p   h   c   o   r  p	c o m

process it is detennined that permitting will be required, an amendment to this proposal will be submitted.

The fee for the surveying services is $3,800.00 and includes the location noted above. The fee for the engineering design scope ofservices described herein will be provided for an hourly, not to exceed fee of $7,925.00. The base services are described above and broken down as follows:

Services:
Provide Survey
Prepare design plans and details
Contractor / pre-construction meeting
Review shop drawings
Periodic site inspections
Substantial and final inspections
Estimated Expenses

TOTAL SERVICES $11,725.00

"   ½   w	c   p   h   c   t•  r   p	c  (>    m

CPH agrees to prosecute the work in a timely manner until the Project is completed.
IN  WITNESS WHEREOF, the parties hereto have made and executed this Proposal the day and year first above written.

ATTEST

OWNER:
Valencia Water Control District

By:  	
Date:

ENGINEER: CPH, Inc.
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Date:

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A29Q0U9AOTldICWMiAntNerAGGaErMdeEnNRToSaTdRATEGIES, INC.
www.CleanFlAoDriDdRaEPSoSnds.com

Suite A206

Orlando, FL 32827

V9 1a4le5nNciarWcoaotsesreCeoRntdr.ol District

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PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.

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Accepted By

TOTAL	$8,276.88

Accepted Date

Customer Qi!I Lqg • Valencia Water Control District	
Date	Name	Subdivision	Address	Phone	Issue	Pond/Canal Name	Resolution	Date Resolved	

5/10/19	

Roy Miller	

Waterview	

5412 Shingle Creek Drive	

321-689-2152	
Reported suspicious individuals parked in front of 'No Trespassing' sign off
Orangewood Blvd. at C-1; Disappeared into woods	

C-1 Canal/Area 2 Pond	Stacie V. called Orange County Sheriff and authorized Mr. Miller to trespass the individuals if found. Deputy Rivera responded to call.
Individuals found and released without tresoassin!!	

5/10/19	

5/27/19

6/3/19	

Ingrid Richrath

Ken Lanthorne	

Lake Ridge

Somerset Villae:e	

10553 Larissa Street

5431 Stratfield Drive	

ingrir;!.ri,hrath@�tl-D!:!	

E-mailed the Board Members about an issue with her neighbor at 10547 Larissa Street creating health and safety hazards to
District property		
Site visit performed and Mr. Flint e-mailed Ms. Richrath that the issues were on private property and did not encroach on Valencia WCD property, so there was no legal recourse the District could take. He suggested contacting the
HOA if any CCNRs were bein!! violated.	

5/28/19

6/3/19	
					Reported 2 gators in pond and needed Valencia WCD authorization for trapper to
come out.	
Somerset Pond 2	
Stacie V. called FWC Nuisance Gator Line and authorized trapper to go out.