VALENCIA WATER CONTROL DISTRICT
NOTICE OF MEETING OF
BOARD OF SUPERVISORS

Please be advised that the Meeting of the Board of Supervisors of Valencia Water Control District will be held on Tuesday, December 11, 2018 at 1 :00 P.M. in the Lake Ridge Village Clubhouse, 10630 Larissa Street (Directions listed below). Attached is an Agenda for the meeting.

George S. Flint, District Director

DIRECTIONS TO MEETING:
From Orlando go West on I-4 to the Beach Line Expressway (528); go east past International Drive to Orangewood Blvd.; Go South on Orangewood Blvd., through 4- way stop at Gateway, turn left on Larissa Street. Proceed to Lake Ridge Village Clubhouse on right.
DISTRIBUTION
James A. Gerard; William Ingle; Ed Neal; Debra Donton; David E. Mahler; Stephen F. Broome; Green Briar Village Clubhouse; Lake Ridge Village Clubhouse; Lime Tree Village Clubhouse; Montpelier Village Clubhouse; Parkview Pointe Village Clubhouse; Somerset Village Clubhouse; Deer Creek Village Clubhouse; Wingate Club; Lyle Spector, WHOA; and Tom Johnson, Orangewood HOA; Roy Miller, Waterview HOA; and Ken Lafrance, Windsor Walk.
"Persons are advised that if they decide to appeal any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.0105, Florida Statutes. "
"In accordance with the Americans with Disabilities Act, persons with disabilities needing a special accommodation should contact Valencia Water Control District at
(407) 841-5524 x 101, not later than forty-eight hours prior to the meeting."

AGENDA

December 11, 2018
VALENCIA WATER CONTROL DISTRICT BOARD OF SUPERVISORS MEETING
1 P.M.
LAKE RIDGE VILLAGE CLUBHOUSE 10630 LARISSA STREET
WILLIAMSBURG, ORLANDO, FLORIDA 32821

Item
Call Meeting to Order

Appointment oflndividual to Fullfi.11 the Board Vacancy with a Term Ending June 2021
Approval of September 11, 2018 Minutes
General Fund Financial Reports
Engineer's Report
Presentation and Discussion ofCapital Improvement
Attorney's Report
Director's Report
Consideration ofNon-Ad Valorem Assessment Administration Agreement with the Orange County Property Appraiser
Presentation ofCall Log
Other Business
Adjournment

MINUTES OF THE MONTHLY MEETING OF THE BOARD OF SUPERVISORS
OF VALENCIA WATER CONTROL DISTRICT
September 11, 2018
The monthly meeting of the Board of Supervisors of VALENCIA WATER CONTROL DISTRICT was held at 1:00 P.M. on Tuesday, September 11, 2018, in the Lake Ridge Village Clubhouse, Williamsburg Subdivision in Orlando, Florida. Present were Supervisors James Gerard, William Ingle, Ed Neal and Debra Donton. Also in attendance were the following: Stephen F. Broome, District Attorney; George S. Flint, District Director; David Mahler, District Engineer; Dan Brown, Sthem Environmental, Stacie Vanderbilt, District Administrative Assistant; Teresa Viscarra, District Accounts Payable; and Roy Miller, Waterview Resident.
ITEM#l	Call Meeting to Order

Mr. Flint called the meeting to order at 1:00 PM.

ITEM#2	Approval of June 12, 2018 Minutes
Mr. Flint stated the next item was the minutes from the June 12, 2018 annual meeting.
He asked if there were any corrections, deletions or additions. There being none,

ITEM#3

On MOTION by Ms. Donton seconded and carried, with all in favor the minutes of the June 12, 2018 Annual Meeting of the Board of Supervisors were approved.
General Fund Financial Reports

Mr. Flint stated that the financials were included in the agenda noted that they were about
$1,500 over budget due to projects and that interest was earned in savings.
Mr. Neal asked if the R&M General line item could be lumped in with another line item. Ms. Viscarra stated she would look into it.

The District's financial reports for the period ending 8/31/18 were accepted as distributed.

September 11, 2018	Valencia Water Control District

ITEM#4	Engineer's Report
Consideration of Second Modification to Permit #0455 - Sea World Aquatica Orlando Project 2019
Mr. Mahler stated that Aquatica was changing one of their attractions and had to come back to the District for pervious and impervious areas. He advised that there was no change to the discharge amount and recommended approval.

On MOTION by Mr. Gerard, seconded and carried, with all in favor the second modification of Permit #0455 was approved.

License Agreement with Hubbard Construction (Under Director's Report)
Mr. Mahler stated that Hubbard Construction needed to do some work within District boundaries for rip rap for FDOT right of way so a license agreement was entered into to protect the District. He stated that the agreement would hold Hubbard accountable and was a short term agreement that didn't need to be recorded.

ITEM#5	Attorney's Report

There being none, next item followed.

ITEM#6	Director's Report
Review and Acceptance of Fiscal Year 2017 Audit Report
Mr. Flint stated that the audited financial statements had been completed and transmitted to the State of Florida by the deadline. He noted that on page 1 7 of the report under management comments that there were no findings or recommendations that would indicate any financial trouble and that it was a clean audit.

On MOTION by Ingle seconded and carried, with all in favor the Fiscal Year 2017 audit report was accepted and staff action of transmitting the final report to the State of Florida was ratified.

Ratification of License Agreement with Hubbard Construction Company
This item was previously discussed.

2

September 11, 2018	Valencia Water Control District

On MOTION by Mr. Gerard seconded and carried, with all in favor the License Agreement with Hubbard Construction Company was ratified.
Presentation of Call Log (Added)
Mr. Flint stated that he passed out a call log to show the Board the types of resident customer calls that are received to the District office. He read through the log.

ITEM#7	Other Business

Mr. Gerard asked about the section in the audit report concerning the life of the equipment/property and what time period it started.
Ms. Viscarra explained the depreciation schedule.
Mr. Miller noted there was algae in the small pond in his neighborhood and asked about the fish. He stated there was a fish kill in one of the waterways back in March and that white birds were eating the fish and wondered if this disrupted the fish balance. He noted that the water quality was not the same and asked ifit could have been from losing fish.
Mr. Flint stated he would check with the aquatic management contractor to check on the fish stocking.
Mr. Mahler explained the type of fish that are needed for the District's ponds and how they are regulated.
Mr. Flint stated that there was Hydrilla in the Area 1 pond so he approved the contractor
to treat it and it would be reflected in the financials.

ITEM#8	Adjournment

On MOTION by Mr. Gerard, seconded and carried with all in favor the meeting was adjourned at 1 :26 p.m.

3

1:31 PM
12104/18
Accrual Basis

Valencia Water Control District Balance Sheet
As of November 30, 2018

ASSETS

101200 • SunTrust Bank- Checking	123,304.62	
101210 • Suntruat-Money Market Account	100,424.41	
101400 •cash-Reserves	152,553.91	
101500 • Cash - Operating	50,851.27	
102000 • caah on hand	100.00	
Total Checking/Savings	427,234.11	

Current Aaaeta Checking/Savings

Nov 30, 18

Accounts Receivable
115000 • Accounts Receivable
Total Accounts Receivable Total Current Asset&

164000 • Land	700,120.00	
164190 • Struotures	672,531.00	
164290 • Canals	2,888,690.00	
164590 • Ponds	1,245,537.00	
166190 • Equipment & Officefurniture	12,767.28	
199000 • Accumulated Depreciation	-4,760,265.98	
Total Fixed Assets	769,379.30	
TOTAL ASSETS	1,187,075.11	
LIABILITIES & EQUITY		

Fixed Assets

·9,538.30
-9,538.30
417,695.81

Uabllltlea
current Liabllltles Accounts Payable
202001 • Accounts payable
Total Account& Payable Other Current Llabllltlee
217300 • FUTAISUTA payable
Total Other Current Liabilities Total Current Llabllltlea
Total Llabllltles
Equity

271130 • canals & Pond Maintenance	18,356.42	
Total 271100 • Fund Balance-Raaervecf	18,356.42	
280100 • Net Assets Capltallzed	868,157.39	
Net Income	·65,419.26	
Total Equity	1,188,099.79	
TOTAL LIABILITIES & EQUITY	1,187,075.11	

271000 • Fund balance-unreserved 271020 • Fund balance-unreaarved-002 271100 • Fund Balance -Reserved

·1,051.68
-1,051.68

27.00

-1,024.68
-1,024;68

364,105.24
4,900.00

Page1

1:33 PM
12/04/18
Accrual Basis

Valencia Water Control District Profit & Loss Budget VSw Actual
October through November 2018

Ordinary Income/Expanse Income

Oct• Nc>v18	Budget

$ Over Budget

319100 • Dralnagataxasaesament	6,506.27	35,000.00
361001 • Interest eamlngs • GF	826.59	0 .00
369000 • Other miscall. revenue	 	96.70	0.00
Total Income	 	7,429.56	 	35,000.00
Gross Profit	7,429.56	35,000.00

-28,493.73
826.59
96.70
·27,570.44
-27,570.44

Expense
611200 • Supervisor Compensation

o.oo	250.00

·250.00

531000 · Ane&ament Roll Certification	2,500.00	2,500.00
531100 · ManagementFeaa	8,133.34	8,133.32
531200 · Engineering services	4,200.00	6,200.00
631300 • Legal services	2,000.00	2,000.00
531600 • Website Creation/Maintenance	100;00	100;00

5,833.32

531700 • Report Preparation • NPDES	1,590.00	4,166.66
534100 • Aquatic weed control	14,012.13
534200 • canal & retention pond	1,000.00	29,166JJ6
534300 · Mowing	18,992.18	17,000.00
534400 • Water quality monitoring	1,645.50	3,369.00
534600 • Janltorlal	131.00	333.32
540000 • Travel & par diam	0.00	33.32
541100 · Freight	0.00	33.32
541200 • Postage	46.38
541500 · Internet	269.80	250.00
543000 • Utlilty services	49.50	166.86
644000 · Office Lease	2,163.36	2,163.32
544300 · Meeting Room Rental	0.00	50.00

0.00
0.02
·2,000.00
0.00
0.00
·2,576.66 8;178.81
-28,166.66
-7;82
-1,723.50
-202.32
-33.32
-33.32
-36.94
19.80
-117.16
0.04
·50.00

545000 • Insurance	11,000o..o00o

12,650.00

-1,650.00

546300 • R&M - office
546400 • R&M • security gates & atgns

o.oo

125.00
125;00

-125.00
-125.00

547000 • Printing & binding	21.30	83.32
549300 · Other chg&-mi8'1ellaneoua	0.00	66.66
649400 • Other chga-NPDES	0.00	400.00
549500 • Other chgs-legal advertising	0.00	200.00
649600 · Other chgs- Banking Feea	0.00	50.00
549700 • Other chgs-0.C. TaxColl	0.00	83.32
649900 • Other Chrgs-OC Prop. Appr. Fee	6,388.00	5,408.00
551000 • Office Supplies	431.33	166.66
552100 • Operating aupplles	0.00	83.32
554000 • Pubs, aubacrlpa & members	1,175.00	2,150.00
Total Expense	72,848.82	103,423.50
Net Ordinary Income	 	�.419.26	-68,423.50
Net Income	-65,419.26	-88,423.50

-62.02
·66.66
-400.00
-200.00
·50.00
·83.32
·20.00 264.87
·83.32
-975.00
-30,574.68
3,004.24
3,004.24

Pagel

1 :43 PM	Valencia Water Control District
12/04/18	Profit & Loss
AccrUal Basis	October through November 2018

Ordinary Income/Expense
319100 • Drainage tax assessment 361001 · Interest earnings - GF	
0.00
414.50	
6,506.27
412.09	
6,506.27
826.59	
389000 • Other mlecell. revenue	0.00	 	96.70	96.70	
Total Income	414.50	7,015.06	     7,429.56	
Gross Profit	414.50	7,015.06	7,429.56	
ExpenN
531000 · Asae&&ment Roll Certlflcatlon	
0.00	
2,500.00	
2,500.00	
531100 · Management Fees	4,066.67	4,066;67	8,133.34	
531200 · · Engineering services	2,100.00	2,100;00	4,200.00	
531300 · Legal services	1,000.00	1,000.00	2,000.00	
531600 · Web&lta Creation/Maintenance	50.00	50.00	100.00	
531700 • Report Preparation • NPDES	1,590.00	0.00	1,590.00	
5341 00 • Aquatic weed control	6,412.88	7,599.25	14,012.1 3	
534200 • C.nal & retention pond 534300 • Mowing
534400 · Water quality monitoring	1,000.00
13,196.04
1,645.50	0.00
3,796.14
0.00	1,000.00
16,992.18
1,645.50	
634600 · Janltorlal	1 31.00	0.00	1 31;00	
541200 • Postage	42.30	4.08	48.38	
541600 • Internet
543000 • Utilltyaarvlcee	134.90
24.64	1 34.90	269.80	
644000 • Office Lease	1 ,081 .68	1,081.68	2,1 63.36	
545000 • Insurance	1 1,000.00	0.00	11,000.00	
647000 • Printing & binding	21.30	0.00	21 .30	
549900 • Other Chrga•OC Prop. Appr. Fae	5,388.00	0.00	5,388.00	
551000 • Office Supplies	314.92	116.41	431.33	
554000 • Pubs, subscrlps & members	1,175.00	 	0.00	1,175.00	
TotalExpense		22,473.99	72,848.82	
Net Ordinary Income	  -49,960.33	-15,458.93	  ·65,419.26	
Net Income	-49,960.33	·15,458.93	-65,419.26	

    Oc t 1 8	Nov 18	TOTAL

Income

24.86

Page 1

NON-AD VALOREM ASSESSMENT ADMINISTRATION AGREEMENT

An AGREEMENT made this 1 8th  day  of October, 2018 between  RICK SINGH, CFA, as Orange County Property Appraiser (Property Appraiser) and Valencia Drainage District, (faxing Authority), and is effective upon  acceptance  by  both  parties  and  through September 30, 201 9.

The Taxing Authority desires to use the services of theProperty Appraiser to maintain non-ad valorem assessments on the tax roll and  the Property Appraiser is prepared to  do  so, on behalf of the Taxing Authority. Each party represents that it has satisfied all conditions necessary to enter into this agreement.
The Property Appraiser agrees to perform the  following  service  for  the  Taxing  Authority :
Create a Non-Ad Valorem Assessment Roll for the Taxing Authority for the 20 19 tax roll year using data provided annually to the Property Appraiser's Office by the Taxing Authority per attached Calendar For Implementation Of Non-Ad Valorem Assessment Roll.
Provide the Taxing Authority with a data file in a compatible format on or before April 1, containing all parcels within the boundaries  of  the Taxing Authority to be used for the Taxing Authority's planning purposes in establishing its non-ad valorem assessments. Provide subsequent files or reports at request of the Taxing Authority.
Receive from the Taxing Authority its proposed or adopted non-ad valorem assessment levy for each type of property and extend that amount against each parcel of real property as stipulated by Taxing Authority.
Include  the  Ta..-.clng Authority's  non-ad valorem  assessments  on  the  Notice Of Proposed Property Taxes And  Proposed  or  Adopted  Non-Ad  Valorem Assessments mailed to all property owners in August of each year.

Receive from the Taxing Authority, corrections or changes to the roll and update the Non-Ad Valorem Assessment Roll for tax bills on or before September
15 of each year, the statutory deadline for certification of non-ad valorem assessments.
Deliver the Taxing Authority's Non-Ad Valorem Assessment Roll to the Orange County Tax Collector's Office  so  that tax bills  mailed on  or about November 1 will include the Taxing Authority's non-ad valorem assessment levies.

Taxing Authority agrees to perform the  following  acts  ill  connection  with  this agreement:

Advise the property owners within the Taxing Authority in  an  appropriate  and lawful manner of the Taxing Authority's intention to utilize the Uniform non-ad valorem assessment method described in Sections 197 .3631 through 197 .3635, Florida Statutes,. and carry out its responsibilities under said sections.

Timely provide the Property Appraiser with information required to prepare the Uniform Non-Ad Valorem Assessment Roll per the Calendar For Implementation Of Non-Ad Valorem Assessment Roll.

Advise the property owners within the  Taxing Authority  as  appropriate  that the Property Appraiser's office is acting in a ministerial capacity for the Taxing Authority in connection with the non-ad valorem assessments.

Preparation and delivery of certificate of corrections directly to Tax Collector, with copy to Property Appraiser, for any corrections to a certified final tax roll.

The Taxing Authority shall use its best efforts in furnishing the Property Appraiser with up-to-date data concerning its boundaries, proposed assessments and other information as requested from time to time by the Property Appraiser and necessary to facilitate his making the assessment in question. The Property Appraiser shall, using the information provided by the Taxing Authority, place the District's non-ad valorem assessments, as made from time to time and certified to him, on properties within the district.

The Property Appraiser shall be compensated by the Taxing Authority  for  the administrative costs incurred in carrying out this Agreement. These costs include, but are not
limited to labor, printing, forms, office supplies, computer equipment usage, postage, programming or any other associated costs.

On October 18, 201 8, an administrative fee will be invoiced to the Taxing Authority  equivalent to $1 per parcel assessed with a non-ad valorem tax. Parcel counts supporting the invoiced fee will be determined based upon the most current certified non-ad valorem  assessment roll. Any new assessments added to the tax roll that were not previously certified and invoiced an administrative fee, will be  separately invoiced on  or around July  15 and prior to mailing of the Notice of Proposed Property Taxes in August.

The specific duties to be performed under this agreement and their respective timeframes are contained in the Calendar For Implementation Of Non-Ad Valorem Assessment Roll, which is incorporated herein by reference.

This agreement constitutes the entire agreement between the parties and can only be modified in writing.
All parts of this Agreement not held unenforceable for any reason shall be given full force and effect.

All communications required by this agreement  shall be  111  writing and  sent by  first  class mail, email or facsimile to the other party.
Notices to the Ta.'(1.ng Authority shall be addressed to: Falcon Trace CDD
% Jason Showe
Governmental Management Services
135 W. Central Blvd., Ste 320
Orlando, FL 32801 jshowe@govmgtsvc.com (407)841 -5524 x105

Notices to the Property Appraiser shall be addressed to: Alena Safonava, Finance Department
Orange County Property Appraiser
200 S. Orange Ave., Suite 1 700
Orlando, FL 32801 asafonava<a. ocpafl.org (407)836-5039

TERMINATION. This Agreement may be terminated  by  either  party  upon  written notice. If terminated on or before April 1, a 100% refund of fee will apply. If terminated between April 2 and July 1 5, a 50% refund of fee will apply. Property Appraiser will perform no further work after the written termination notice is received.
ORANGE COUNTY PROPERTY APPRAISER

Signed
Rick Singh, CFA
Date 	     	     	

FALCON TRACE CDD

Name 		 	

Signed 	

Date 		 	

CALENDAR FOR IMPLEMENTATION OF NON-AD VALOREM ASSESSMENTS
On or about April 1 st - Property Appraiser to provide  the  Taxing  Authority  with  an electronic file that includes parcel ID and any other information applicable  or  requested. Taxing Authority may request this file at any time  after  January  1st, but  must  understand that many splits/ combos, annexations, etc.,  may  not  be  reflected  early  in  the tax year and subsequent files may be necessary. If any additional information is required at any time by Taxing Authority, it should be requested of the Property Appraiser by Taxing Authority, allowing for a reasonable turnaround time. The file shall be in an ascii file, text or excel file, unless another format is requested and agreed upon between parties.
June l
Property  Appraiser	distributes   Best  Estimate	of Taxable Value to all Taxing Authorities.
July 1
Property Appraiser certifies Preliminary tax roll to all taxing authorities.
Ta'(ffi..	g Authority reviews all assessments  and provides  final  approval  for  Notice  of
Proposed Property Taxes (TRIM)
July 15 
Property Appraiser to invoice Administrative Fee for new parcels, if any, assessed and in excess of prior year certified non-ad valorem assessment roll parcel count.

August 4
Taxing Authority adopts its proposed millage rate and submits to the Property Appraiser for TRIM.
August 24
Last day Property Appraiser can mail  TRIM  notices  to  all property  owners  on  the tax roll.
September 4 - September 18 
Taxing Authority holds initial public budget hearing.
September 14 
Taxing Authority certifies final non-ad valorern assessment  roll  to  Property Appraiser on or before September 15 with any  changes, additions  or  deletions  to  the non­ ad valorem assessment roll since the TRIM notices.
October
Property Appraiser to mail Non Ad Valorem Assessment Administration Agreement and invoice for non-ad valorem assessment processing for subsequent tax roll, based  upon  most recent certified non-ad valorem assessment roll parcel count.
Property Appraiser delivers the Taxing  Authority  non-ad  valorem  assessment  roll to the Tax Collector for collection of taxes on November 1 tax bills. 

Customer Call Log - Valencia Water Control District	
Date	Name	Subdivision	Address	Phone	Issue	Pond/Canal Name	Resolution	Date Resolved	

11/19/18	

Kathryn Pemberton	

Deer Creek	

5012 Damson Court	

407-432-1155	

Inquired whatsurvey stakes were for in grassy area near pond behind her home	

Deer Creek Pond 1B	George contacted mowing contractor to review area
and noted the states were there but  wasn't  clear who put them there. District property borders SFWMD property. Stacie called resident back and advised her that District hasn't been advised of any surveying in the
area but that there is no development activity planned.	

11/20/18