Valencia Water Control District Adopted Budget FY 2024 Table of Contents 1-2 General Fund 3-7 General Fund Narrative 8-9 Capital Reserve Fund Valencia Water Control District Adopted Budget FY2024 General Fund Proposed Actual Projected Total Adopted Budget thru Next Projected Budget Description FY2023 5/31/23 4 Months 09/30/23 FY2024 Revenues Special Assessments -Tax Roll $553,302 $516,442 $31,569 $548,011 $552,179 Interest $100 $1,486 $680 $2,166 $2,000 Miscellanous Revenue $0 $294 $0 $294 $0 Total Revenues $553,402 $518,223 $32,249 $550,471 $554,179 Expenditures Administrative Supervisor Fees $2,500 $1,400 $1,000 $2,400 $2,500 Engineering Fees $37,200 $12,600 $16,600 $29,200 $37,200 Attorney Fees $12,000 $8,000 $4,000 $12,000 $12,000 Annual Audit $5,200 $0 $5,200 $5,200 $5,200 Assessment Roll Certification $2,500 $2,500 $0 $2,500 $5,000 Management Fees $50,264 $33,509 $16,755 $50,264 $53,280 Information Technology $1,300 $867 $433 $1,300 $1,800 Website Administration $800 $533 $267 $800 $1,200 Insurance $14,710 $13,179 $0 $13,179 $14,400 Report Preparation -NPDES $15,000 $3,274 $4,226 $7,500 $15,000 Office Lease/Storage $12,980 $3,044 $772 $3,816 $3,000 Printing & Binding $500 $312 $113 $425 $500 Postage $500 $324 $187 $511 $600 Travel Per Diem $100 $0 $0 $0 $0 Legal Advertising $2,500 $167 $1,833 $2,000 $2,500 Bank Fees $500 $362 $160 $522 $600 Other Current Charges $400 $0 $133 $133 $400 Office Supplies $350 $122 $74 $196 $350 Election Fees $3,750 $0 $4,241 $4,241 $4,250 Meeting Rental Fee $500 $300 $200 $500 $500 Property Appraiser Fee $5,417 $0 $5,417 $5,417 $5,417 Dues, Licenses, Subscriptions $2,150 $1,675 $0 $1,675 $1,675 Administrative Expenses $171,121 $82,167 $61,611 $143,779 $167,372 1 Valencia Water Control District Adopted Budget FY2024 General Fund Proposed Actual Projected Total Adopted Budget thru Next Projected Budget Description FY2023 5/31/23 4 Months 09/30/23 FY2024 Contingency Operation and Maintenance Utilities: Electric Water & Sewer Contracts: Aquatic Weed Control Mowing Water Quality Monitoring Repairs & Maintenance: Canal & Retention Pond Maintenance Office Security Gates & Signs NPDES Inspection & Fees Operating Supplies $2,500 $750 $500 $40,000 $98,289 $19,746 $40,000 $500 $750 $6,000 $500 $0 $50 $55 $23,077 $40,957 $11,444 $7,473 $45 $0 $1,875 $0 $833 $0 $0 $9,288 $74,874 $6,282 $12,527 $0 $375 $1,000 $167 $833 $50 $0$55 $0 $32,365 $40,000$115,832 $98,289$17,726 $19,746 $20,000 $40,000$45 $0$375 $750 $2,875 $6,000 $167 $500 $2,500 Operation and Maintenance Expenses $209,535 $84,975 $105,346 $190,321 $207,785 Capital Improvements Transfer Out -Capital Reserve $267,402 $267,402 $0 $267,402 $245,392 Capital Improvement Expenses Total Expenditures Excess Revenues/(Expenditures) Fund Balance -Beginning Fund Balance -Ending $267,402 $648,058 ($94,656) $94,656 $0 $267,402 $434,544 $83,679 $210,400 $294,079 $0 $166,958 ($134,709) $0 ($134,709) $267,402 $601,502 ($51,030) $210,400 $159,370 $245,392 $620,548 ($66,370) $66,370 * $0 *Less 1st Quarter Operating Reserves FY2023 FY2024 Maintenance Maintenance Tax Tax NET ASSESSMENT $553,302 $552,179 COLLECTION COST (5%)* $29,121 $29,062 GROSS ASSESSMENT $582,423 $581,241 Number of Units 9467 9448 TOTAL LEVY $61.52 $61.52 Collection percentage is total of 3% Tax Collector Discount Fee & 2% Collection Fee 2 Valencia Water Control District GENERAL FUND BUDGET REVENUES: Assessments – Tax Collector The District will levy a non-ad valorem assessment on all the assessable property within the District to fund all general operating and maintenance expenditures during the fiscal year. These assessments are billed on tax bills. EXPENDITURES: Administrative: Supervisors Fees Chapter 190, Florida Statutes, allows for each Board member to receive compensation per meeting. Each Supervisor is paid for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 10 meetings during the fiscal year. Engineering The District's engineer, CPH, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager. Description Monthly Annual Engineering Services $2,100 $25,200 Contingency $12,000 Total $37,200 Attorney The District's legal counsel, Stephen F. Broome, P.A., will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. Description Monthly Annual Attorney Fees $1,000 $12,000 Total $12,000 Annual Audit The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District has contracted with McDirmit, Davis for this service. Assessment Administration The District has contracted with Governmental Management Services-Central Florida, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District. 3 Valencia Water Control District GENERAL FUND BUDGET Management Fees The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc. Information Technology The District has contracted with Governmental Management Services-Central Florida, LLC for costs related to District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, positive pay implementation and programming for fraud protection, accounting software, etc. Website Maintenance The District has contracted with Governmental Management Services-Central Florida, LLC for the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc. Insurance The District’s general liability and public officials liability insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies. Report Preparation - NPDES Represents estimated costs for preparation of NPDES reports and compliance requirements. Office Lease/Storage Represents estimated fees to maintain District records at storage facility located within Orange County near District. Printing & Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Postage The District incurs charges for mailing of agenda packages, overnight deliveries, checks for vendors and other required correspondence. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. 4 Valencia Water Control District GENERAL FUND BUDGET Bank Fees Represents monthly fees charged by Truist Bank for the District’s operating account. Other Current Charges Represents any miscellaneous administrative expenses incurred during the fiscal year. Office Supplies The District incurs charges for office supplies that need to be purchased during the fiscal year. Election Fees Represents estimated costs for mass printing, postage & mailing of annual election proxies. Meeting Rental Fee Represents reservation fee paid to Lake Ridge Village Club Association for monthly meetings at onsite community center. Property Appraiser Represents a fee charged by Orange County Property Appraiser’s office for assessment administration services. Dues, Licenses & Subscriptions The District is required to pay an annual fee to the Florida Department of Economic Opportunity for $175. This is the only expense under this category for the District. Operating and Maintenance: Aquatic Weed Control Represents cost for maintenance to all canals and retention/detention ponds located within the District. Services include furnishing personnel, equipment, and herbicides to effectively control the excessive weed growth and as needed, supply triploid carp grass. The District has contracted with Aquatic Weed Control, Inc. for these services. Description Monthly Annual Aquatic Weed Control $2,322 $27,865 Contingency (Triploid Grass Carp) $12,135 Total $40,000 5 Valencia Water Control District GENERAL FUND BUDGET Mowing The District will maintain the canal and detention pond mowing within the District. Areas included are the C-1, C-3, C-4, C-5, C-6, C-10, C-11 & C-12 canals as well as ponds in the subdivisions of Greenbriar, Lakeridge, Waterview, Somerset, Deer Creek, Parkview Terrace, Parkview North, Parkview Pointe and Windsor Walk Villages. The District has contracted with Sthern Environmental, Inc. for this service. Description Monthly Annual Short Mowing (7 per year) $4,590 $32,132 Long Mowing (6 per year) $11,026 $66,156 Total $98,288 Water Quality Monitoring Represents costs for the monthly water quality testing. District has contracted with Eurofins Environment Testing f/k/a Flowers Chemical Laboratories. Description Monthly Annual Water Quality Testing $1,646 $19,746 Total $19,746 Canal & Retention Pond Maintenance Represents monthly AMIL gate and discharge structures maintenance and recording along with estimated costs for non-capital project repairs. Description Monthly Annual AMIL Gate & Discharge Structure $1,000 $12,000 Maintenance & Recording Contingency (Misc. Repairs) $28,000 Total $40,000 Security Gates & Signs Represents estimated costs for the purchase and installation of any signs, i.e., no fishing, no trespassing, and/or repairs to the District’s security gates. NPDES Inspection & Fees Represents annual fees paid to State of Florida Department of Environmental Protection and Orange County Environmental Protection Division as well as any inspection fees. Description Annual Water Atlas Maintenance Fee $1,000 Regulatory Program & Surveillance Fee $1,875 Contingency (Inspections) $3,125 Total $6,000 6 Valencia Water Control District GENERAL FUND BUDGET Operating Supplies Represents estimated costs for the purchases of operating supplies . Contingency Represents any additional field expense that may not have been provided for in the budget. Transfer Out – Capital Reserve Represents funds to transferred to the Capital Reserve fund. 7 Valencia Water Control District Adopted Budget FY2024 Capital Reserve Fund Proposed Actual Projected Total Adopted Budget thru Next Projected Budget Description FY2023 5/31/23 4 Months 09/30/23 FY2024 Revenues Transfer in $267,402 $267,402 $0 $267,402 $245,392 Interest Income $1,000 $25,596 $12,800 $38,396 $35,000 Total Revenues $268,402 $292,998 $12,800 $305,798 $280,392 Expenditures Contingency $500 $319 $152 $471 $600 Capital Improvements $100,000 $105,528 $0 $105,528 $119,181 Total Expenditures Excess Revenues/(Expenditures) Fund Balance -Beginning Fund Balance -Ending $100,500 $167,902 $760,956 $928,858 $105,847 $187,152 $866,445 $1,053,596 $152 $12,648 $0 $12,648 $105,999 $199,799 $866,445 $1,066,244 $119,781 $160,611 $1,066,244 $1,226,855 8 Valencia Water Control District Adopted Budget FY2024 Capital Reserve Fund Capital Improvement Projects Fiscal Year 2023 Description Estimated Cost C-11 & C-12 Canal Woodline Cut Backs C-5 Canal Repair Eroded Area S-501/S-901 Site Area Repair C-1/C-4/C-10 Canals Woodline Cut Backs $31,695.00 $9,382.63 $22,800.00 $41,650.00 Total $105,527.63 Capital Improvement Projects Fiscal Year 2024 Description Estimated Cost Canal 12 South Bank Swale Regrading C-10 Canal -Bank at Bend -West of Orangewood $26,100.00 $93,081.00 Total $119,181.00 Capital Improvement Projects Fiscal Year 2025 Description Estimated Cost Canal C-11 & S-1101 Raise Bank Elevation $137,633.15 Total $137,633.15 Fiscal Year 2026 Description Capital Improvement Projects Estimated Cost Canal C-11 -Canal Restoration at S-1102 (Taft-Vineland Road by South Center) $60,478.50 Total $60,478.50 Description Capital Improvement Projects Fiscal Year 2027 Estimated Cost C-10 Bank Restoration -Behind Office C-10 Canal -Overflow Weir at S-901 -Erosion/ Undermining of Overflow Weir $22,195.00 $41,917.50 Total $64,112.50 Capital Improvement Projects Fiscal Year 2028 Description Estimated Cost Installation (West of Woodway Drive) Canal C-12 -Swale Regrading, Underdrain Deer Creek Pond 4 -Structure Repair $125,797.06 $1,725.00 Total $127,522.06 Combined Total $508,927.21 9