Valencia Water Control District

Agenda May 14, 2024

Agenda

VALENCIA WATER CONTROL DISTRICT
NOTICE OF MEETING OF
BOARD OF SUPERVISORS

Please be advised that the Meeting of the Board of Supervisors of Valencia Water Control District will be held on Tuesday, May 14, 2024 at 1:00 P.M. in the Lake Ridge Village Clubhouse, 10630 Larissa Street (Directions listed below). Attached is an Agenda for the meeting.

George S. Flint, District Director

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DIRECTIONS TO MEETING:
From Orlando go West on I-4 to the Beach Line Expressway (528); go east past International Drive to Orangewood Blvd.; Go South on Orangewood Blvd., through 4- way stop at Gateway, tum left on Larissa Street. Proceed to Lake Ridge Village Clubhouse on right.
DISTRIBUTION

Roy Miller; William Ingle; Debra Donton; Brian Andrelczyk; Amanda Whitney; David
E. Mahler; Stephen F. Broome; Green Briar Village Clubhouse; Lake Ridge Village Clubhouse; Lime Tree Village Clubhouse; Montpelier Village Clubhouse; Parkview Pointe Village Clubhouse; Somerset Village Clubhouse; Deer Creek Village Clubhouse; Wingate Club; Lyle Spector, WHOA; and Tom Johnson, Orangewood HOA; Roy Miller, Waterview HOA; and Ken Lafrance, Windsor Walk.
"Persons are advised that if they decide to appeal any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose they may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is to be based, per section 298.0105, Florida Statutes. "

"In accordance with the Americans with Disabilities Act, persons with disabilities needing a special accommodation should contact Valencia Water Control District at
(407) 841-5524 x 101, not later than forty-eight hours prior to the meeting."

AGENDA

May 14, 2024

VALENCIA WATER CONTROL DISTRICT BOARD OF SUPERVISORS MEETING
1 P.M.

LAKE RIDGE VILLAGE CLUBHOUSE 10630 LARISSA STREET
WILLIAMSBURG, ORLANDO, FLORIDA 32821

Item

Call Meeting to Order

Public Comment Period

Approval of April 9, 2024 Monthly Meeting Minutes

General Fund Financial Reports

Engineer’s Report

Attorney’s Report

Budget Hearing for Fiscal Year 2025; Proof of Publication and Tax Levy Resolution

Director’s Report
Customer Call Log

Other Business

Adjournment

Minutes

MINUTES OF THE MONTHLY MEETING OF THE BOARD OF SUPERVISORS
OF VALENCIA WATER CONTROL DISTRICT

April 9, 2024

The monthly meeting of the Board of Supervisors of VALENCIA WATER CONTROL DISTRICT was held at 1:00 P.M. on Tuesday, April 9, 2024, at the Lake Ridge Village Clubhouse, 10630 Larissa Street, Orlando, Florida. Physically present were Supervisors Roy Miller, Debra Donton, Amanda Whitney, and Brian Andrelczyk. Also, in attendance were the following: George Flint, District Director, Stephen Broome, District Counsel; David Mahler, District Engineer; Stacie Vanderbilt, District Administrative Assistant; Dan Brown, Sthern Environmental; Robert Szozda, GMS; and residents.
ITEM #1	Call Meeting to Order

Mr. Flint called the meeting to order at 1:00 P.M. Four Board members were present.

ITEM #2	Public Comment Period

Mr. Flint asked for any public comments to be limited to 3 minutes. There being none,
ITEM #3	Approval of March 12, 2024 Annual Meeting Minutes

Mr. Flint stated the next item was the minutes from the March 12, 2024 annual meeting.
He asked if there were any corrections, deletions, or additions.

On MOTION by Ms. Whitney, seconded by Mr. Andrelczyk with all in favor the Minutes from the March 12, 2024 Monthly Meeting were approved, as presented.

ITEM #4	General Fund Financial Reports

Mr. Flint presented to the financials to the Board and noted assessments are over 1/3 collected. The actuals were lower than budgeted, and he went over fund transfers and balances.
Mr. Miller asked if the total Admin Costs – AWC + Pond, and Canal Maintenance line items are the same?

Mr. Flint responded AWC is the vendor contract, and the other is a contingency item for any work needed outside of the contract.
ITEM #5	Engineer’s Report

Mr. Mahler had the annual ride through for NPDES. He stated the outfall structure by the C-1 has failed again. He reached out to the County EPD to get it repaired. He provided the Board with a timeline on grouting the S-901 area that was previously approved. We will be out on April 29, 2024 and it will take a couple of days to complete.
Mr. Andrelczyk stated he will make the Sea World team aware.

ITEM #6	Attorney’s Report

Mr. Broome had nothing new to report to the Board.

ITEM #7	Director’s Report
Customer Call Log
Mr. Flint went through the call log with the Board. One call was about mowing beginning on May 1st, and we are trying to hold to that since it is $20k a month for mowing. The other call was a resident that wanted trees on the C-10 canal trimmed to match the work done at her home.
Mr. Flint also provided an update from the Orange County Sherriff’s Office receiving trespassing calls about homeless people under a bridge on a District canal. He was dealing with the new Deputy in charge to trespass individuals that were causing issues.
Ratification of Proposal for Grass Carp Stocking in Ponds
Mr. Flint asked the Board to ratify this proposal so the vendor can stock various ponds with 625 grass carp to keep the vegetation in check.

On MOTION by Mr. Miller, seconded by Ms. Donton, with all in favor the Proposal for Grass Carp Stocking in Ponds, was approved.

ITEM #8	Other Business

Acknowledgement of Nominations (5-Year term held by Amanda Whitney)
Mr. Flint opened the floor to nominations.

On MOTION by Ms. Donton, seconded by Mr. Miller, with all in favor, nominating Amanda Whitney for the 5-Year term, was approved.

No other nominations were brought by the public present.

Appoint Proxy Agent

On MOTION by Mr. Andrelczyk, seconded by Ms. Donton, with all in favor, nominating Steve Broome as Proxy Agent, was approved.

Establish Annual Landowners’ Meeting Date – June 11, 2024

On MOTION by Ms. Donton, seconded by Mr. Andrelczyk, with all in favor, Establishing the Annual Landowners’ Meeting for June 11, 2024, was approved.

ITEM #9	Adjournment

On MOTION by Mr. Miller, seconded by Ms. Whitney, with all in favor the meeting was adjourned at 1:17 pm.

Stephen F. Broome, Secretary

William Von Ingle

Amanda Whitney

Debra Donton

Roy Miller

Brian Andrelczyk

Section IV

Valencia
Water Control District

Unaudited Financial Reporting
April 30, 2024

Table of Contents

1

2-3

4

5

6

Balance Sheet

General Fund Income Statement

Capital Reserve Fund

Month to Month

Assessment Receipt Schedule

Valencia
Water Control District Balance Sheet April 30, 2024

	General Fund	Capital Reserve Fund	Totals Governmental Funds	
Assets:				
Current Assets
Cash - Truist Bank	
$	202,669	
$	233,673	
$	436,342	
Petty Cash	$	100	$	-	$	100	
Investment:				
State Board of Administration	$	43,193	$	1,064,911	$	1,108,104	
Total Current Assets	$	245,962	$	1,298,585	$	1,544,546	

Fixed Assets			
Land	$	700,120	$	-	$	700,120	
Structures	$	672,531	$	-	$	672,531	
Canals	$	2,888,690	$	-	$	2,888,690	
Ponds	$	1,245,537	$	-	$	1,245,537	
Equipment & Office Furniture	$	6,703	$	-	$	6,703	
Accumulated Depreciation	$	(4,789,183)	$	-	$	(4,789,183)	
Total Fixed Assets	$	724,398	$	-	$	724,398	
				
Total Assets	$	970,360	$	1,298,585	$	2,268,945	
Liabilities:				
Accounts Payable	$	-	$	-	$	-	
Total Liabilities	$	-	$	-	$	-	

Fund Balances:				
Unassigned	$	237,441	$	1,298,585	$	1,536,026	
Net Assets Capitalized	$	732,919	$	-	$	732,919	
Total Fund Balances	$	970,360	$	1,298,585	$	2,268,945	
				
Total Liabilities & Fund Equity	$	970,360	$	1,298,585	$	2,268,945	

Revenues:		
Assessments - Tax Roll	$	552,179	$	460,617	$	460,617	$	-	
Interest	$	2,000	$	1,167	$	1,390	$	223	
Total Revenues	$	554,179	$	461,784	$	462,007	$	223	

Expenditures:					
Administrative:					
Supervisor Fees	$	2,500	$	1,458	$	750	$	708	
Engineering Fees	$	37,200	$	21,700	$	12,965	$	8,735	
Attorney Fees	$	12,000	$	7,000	$	7,000	$	-	
Annual Audit	$	5,200	$	-	$	-	$	-	
Assessment Roll Certification	$	5,000	$	5,000	$	5,000	$	-	
Management Fees	$	53,280	$	31,080	$	31,080	$	-	
Information Technology	$	1,800	$	1,050	$	1,050	$	-	
Website Maintenance	$	1,200	$	700	$	700	$	-	
Insurance	$	14,400	$	14,400	$	13,614	$	786	
Report Preparation - NPDES	$	15,000	$	8,750	$	533	$	8,218	
Office Lease/Storage	$	3,000	$	1,750	$	1,080	$	670	
Printing & Binding	$	500	$	292	$	245	$	47	
Postage	$	600	$	350	$	314	$	36	
Legal Advertising	$	2,500	$	1,458	$	-	$	1,458	
Bank Fees	$	600	$	350	$	277	$	73	
Other Current Charges	$	400	$	233	$	-	$	233	
Office Supplies	$	350	$	204	$	67	$	137	
Election Fees	$	4,250	$	-	$	-	$	-	
Meeting Rental Fee	$	500	$	292	$	200	$	92	
Property Appraiser Fee	$	5,417	$	5,417	$	-	$	5,417	
Dues, Licenses & Subscriptions	$	1,675	$	977	$	175	$	802	
Total Administrative:	$	167,372	$	102,462	$	75,049	$	27,413	
Operations & Maintenance					
Contracts:
Aquatic Weed Control	
$	40,000	
$	23,333	
$	28,795	
$	(5,461)	
Mowing	$	98,289	$	57,335	$	20,483	$	36,853	
Water Quality Monitoring	$	19,746	$	11,519	$	9,873	$	1,646	
Repairs & Maintenance:
Canal & Retention Pond Maintenance	
$	40,000	
$	23,333	
$	4,000	
$	19,333	
Security Gates & Signs	$	750	$	438	$	-	$	438	
NPDES Inspection & Fees	$	6,000	$	3,500	$	1,875	$	1,625	
Operating Supplies	$	500	$	292	$	-	$	292	
Contingency	$	2,500	$	1,458	$	-	$	1,458	
Total Operations & Maintenance:	$	207,785	$	121,208	$	65,025	$	56,183	

Capital Improvements					
Transfer Out - Capital Reserve	$	245,392	$	245,392	$	245,392	$	-	
Total Reserves	$	245,392	$	245,392	$	245,392	$	-	
					
Total Expenditures	$	620,549	$	469,062	$	385,466	$	83,595	
					
Excess Revenues (Expenditures)	$	(66,370)		$	76,541		
					
Fund Balance - Beginning	$	66,370		$	160,900		
					
Fund Balance - Ending	$	-		$	237,441		

Capital Reserve
Statement of Revenues, Expenditures, and Changes in Fund Balance For The Period Ending April 30, 2024

Adopted	Prorated Budget	Actual	
Budget	Thru 04/30/24	Thru 04/30/24	Variance	

Revenues:		
Transfer In	$	245,392	$	245,392	$	245,392	$	-	
Interest	$	35,000	$	20,417	$	28,626	$	8,209	
Total Revenues	$	280,392	$	265,809	$	274,018	$	8,209	

Expenditures:					
Contingency	$	600	$	350	$	272	$	78	
Capital Outlay	$	119,181	$	69,522	$	42,918	$	26,604	
Total Expenditures	$	119,781	$	69,872	$	43,190	$	26,682	
					
Excess Revenues (Expenditures)	$	160,611	$	195,936	$	230,828		
					
Fund Balance - Beginning	$	1,066,244		$	1,067,757		
					
Fund Balance - Ending	$	1,226,855		$	1,298,585		

Valencia
Water Control District Month to Month
	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sept	Total	
Revenues:														
Assessments - Tax Roll	$	-	$	24,725	$	183,984	$	51,868	$	107,233	$	63,351	$	29,457	$	-	$	-	$	-	$	-	$	-	$	460,617	
Interest	$	200	$	195	$	202	$	203	$	190	$	202	$	197	$	-	$	-	$	-	$	-	$	-	$	1,390	
								$	-	
Total Revenues	$	200	$	24,920	$	184,186	$	52,071	$	107,423	$	63,553	$	29,654	$	-	$	-	$	-	$	-	$	-	$	462,007	

Expenditures:									
Administrative:
Supervisor Fees	
$	-	
$	150	
$	-	
$	150	
$	-	
$	250	
$	200	
$	-	$	-	$	-	$	-	$	-	$	750	
Engineering Fees	$	3,098	$	2,228	$	2,965	$	2,100	$	2,575	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	12,965	
Attorney Fees	$	1,000	$	1,000	$	1,000	$	1,000	$	1,000	$	1,000	$	1,000	$	-	$	-	$	-	$	-	$	-	$	7,000	
Annual Audit	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Assessment Roll Certification	$	5,000	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	5,000	
Management Fees	$	4,440	$	4,440	$	4,440	$	4,440	$	4,440	$	4,440	$	4,440	$	-	$	-	$	-	$	-	$	-	$	31,080	
Information Technology	$	150	$	150	$	150	$	150	$	150	$	150	$	150	$	-	$	-	$	-	$	-	$	-	$	1,050	
Website Maintenance	$	100	$	100	$	100	$	100	$	100	$	100	$	100	$	-	$	-	$	-	$	-	$	-	$	700	
Insurance	$	13,614	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	13,614	
Report Preparation - NPDES	$	-	$	533	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	533	
Office Lease/Storage	$	216	$	216	$	216	$	216	$	216	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	1,080	
Printing & Binding	$	-	$	-	$	24	$	-	$	131	$	-	$	90	$	-	$	-	$	-	$	-	$	-	$	245	
Postage	$	4	$	4	$	165	$	33	$	44	$	-	$	64	$	-	$	-	$	-	$	-	$	-	$	314	
Legal Advertising	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Bank Fees	$	39	$	39	$	39	$	39	$	41	$	41	$	41	$	-	$	-	$	-	$	-	$	-	$	277	
Other Current Charges	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Office Supplies	$	0	$	0	$	18	$	15	$	19	$	-	$	16	$	-	$	-	$	-	$	-	$	-	$	67	
Election Fees	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Meeting Rental Fee	$	-	$	50	$	-	$	50	$	-	$	50	$	50	$	-	$	-	$	-	$	-	$	-	$	200	
Property Appraiser Fee	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Dues, Licenses & Subscriptions	$	175	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	175	
Total Administrative:	$	27,836	$	8,909	$	9,115	$	8,293	$	8,714	$	6,031	$	6,151	$	-	$	-	$	-	$	-	$	-	$	75,049	

Operations & Maintenance
Contracts:	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	

$	-	$	-	$	-	$	-	$	-	$	-	
Aquatic Weed Control	$	2,322	$	2,322	$	2,322	$	2,322	$	2,322	$	2,322	$	14,862	$	-	$	-	$	-	$	-	$	-	$	28,795	
Mowing	$	15,892	$	4,590	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	20,483	
Water Quality Monitoring	$	1,646	$	1,646	$	1,646	$	1,646	$	1,646	$	1,646	$	-	$	-	$	-	$	-	$	-	$	-	$	9,873	
Repairs & Maintenance:
Canal & Retention Pond Maintenance	
$	
1,000	
$	-	
$	
-	
$	
1,000	
$	
1,000	
$	
1,000	
$	
-	
$	-	
$	
-	
$	-	
$	
-	
$	-	
$	
4,000	
Security Gates & Signs	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
NPDES Inspection & Fees	$	-	$	-	$	1,875	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	1,875	
Operating Supplies	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Contingency	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	
Total Field Operations:	$	20,860	$	8,558	$	5,843	$	4,968	$	4,968	$	4,968	$	14,862	$	-	$	-	$	-	$	-	$	-	$	65,025	

Capital Improvements									
Transfer Out - Capital Reserves	$	-	$	-	$	-	$	-	$	245,392	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	245,392	
Total Reserves	$	-	$	-	$	-	$	-	$	245,392	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	245,392	
									
Total Expenditures	$	48,696	$	17,466	$	14,958	$	13,260	$	259,074	$	10,998	$	21,013	$	-	$	-	$	-	$	-	$	-	$	385,466	
									
Excess Revenues (Expenditures)	$	(48,496)	$	7,454	$	169,228	$	38,810	$  (151,650)	$	52,555	$	8,640	$	-	$	-	$	-	$	-	$	-	$	76,541	

Valencia

Gross Assessments	$	581,240.96	$	581,240.96	
Net Assessments	$	552,178.91	$	546,366.50	
	100.00%	100.00%	

Water Control District Special Assessment Receipts Fiscal Year 2024

ON ROLL ASSESSMENTS

Date	Distribution	Gross Amount	Commissions	Discount/Penalty	Interest	Net Receipts	O&M Portion	Total	

11/3/23	
1	
$2,181.53	
$20.71	
$110.34	
$0.00	
$2,050.48	
$2,050.48	
$2,050.48	
11/14/23	2	$5,493.59	$52.76	$217.98	$0.00	$5,222.85	$5,222.85	$5,222.85	
11/28/23	3	$18,361.18	$176.28	$733.42	$0.00	$17,451.48	$17,451.48	$17,451.48	
12/05/23	4	$32,105.09	$308.21	$1,283.85	$0.00	$30,513.03	$30,513.03	$30,513.03	
12/12/23	5	$115,214.90	$1,106.08	$4,607.27	$0.00	$109,501.55	$109,501.55	$109,501.55	
12/19/23	6	$45,896.80	$440.61	$1,835.53	$348.58	$43,969.24	$43,969.24	$43,969.24	
01/10/24	7	$54,572.61	$523.91	$2,181.12	$0.00	$51,867.58	$51,867.58	$51,867.58	
02/13/24	8	$112,827.68	$1,083.17	$4,511.03	$0.00	$107,233.48	$107,233.48	$107,233.48	
03/13/24	9	$62,931.04	$604.20	$2,511.42	$3,535.19	$63,350.61	$63,350.61	$63,350.61	
04/11/24	10	$30,963.47	$297.55	$1,208.80	$0.00	$29,457.12	$29,457.12	$29,457.12	
						$0.00	$0.00	$0.00	
						$0.00	$0.00	$0.00	
						$0.00	$0.00	$0.00	
	TOTAL	$	480,547.89	$	4,613.48	$	19,200.76	$	3,883.77	$	460,617.42	$	460,617.42	$	460,617.42	

$

84.31%
85,749.08

Net Percent Collected
Balance Remaining to Collect

Section VII

Valencia
Water Control District

Proposed Budget FY2025

Table of Contents

1-2

3-7

8-9

	General Fund

	General Fund Narrative

	Capital Reserve Fund

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Revenues:		
Assessments - Tax Roll	$	552,179	$	460,617	$	91,562	$	552,179	$	617,665	
Interest	$	2,000	$	1,390	$	875	$	2,265	$	2,000	
Total Revenues	$	554,179	$	462,007	$	92,437	$	554,444	$	619,665	

Expenditures:						
Administrative:						
Supervisor Fees	$	2,500	$	750	$	1,000	$	1,750	$	2,500	
Engineering Fees	$	37,200	$	12,965	$	18,700	$	31,665	$	37,200	
Attorney Fees	$	12,000	$	7,000	$	5,000	$	12,000	$	12,000	
Annual Audit	$	5,200	$	-	$	5,200	$	5,200	$	5,200	
Assessment Roll Certification	$	5,000	$	5,000	$	-	$	5,000	$	5,250	
Management Fees	$	53,280	$	31,080	$	22,200	$	53,280	$	55,944	
Information Technology	$	1,800	$	1,050	$	750	$	1,800	$	1,890	
Website Maintenance	$	1,200	$	700	$	500	$	1,200	$	1,260	
Insurance	$	14,400	$	13,614	$	-	$	13,614	$	14,975	
Report Preparation - NPDES	$	15,000	$	533	$	4,467	$	5,000	$	15,000	
Office Lease/Storage	$	3,000	$	1,080	$	1,512	$	2,592	$	3,000	
Printing & Binding	$	500	$	245	$	255	$	500	$	500	
Postage	$	600	$	314	$	286	$	600	$	600	
Legal Advertising	$	2,500	$	-	$	2,500	$	2,500	$	2,500	
Bank Fees	$	600	$	277	$	200	$	477	$	600	
Other Current Charges	$	400	$	-	$	200	$	200	$	400	
Office Supplies	$	350	$	67	$	88	$	155	$	350	
Election Fees	$	4,250	$	-	$	5,450	$	5,450	$	5,500	
Meeting Rental Fee	$	500	$	200	$	250	$	450	$	500	
Property Appraiser Fee	$	5,417	$	-	$	-	$	-	$	-	
Dues, Licenses & Subscriptions	$	1,675	$	175	$	2,000	$	2,175	$	2,175	
Total Administrative:	$	167,372	$	75,049	$	70,559	$	145,608	$	167,344	
Operations & Maintenance						
Contracts:
Aquatic Weed Control	
$	40,000	
$	28,795	
$	11,610	
$	40,405	
$	45,651	
Mowing	$	98,289	$	20,483	$	95,346	$	115,829	$	130,000	
Tree Trimming	$	-	$	-	$	-	$	-	$	40,000	
Water Quality Monitoring	$	19,746	$	9,873	$	9,873	$	19,746	$	19,746	
Repairs & Maintenance:
Canal & Retention Pond Maintenance	
$	40,000	
$	4,000	
$	12,000	
$	16,000	
$	20,000	
Security Gates & Signs	$	750	$	-	$	375	$	375	$	750	
NPDES Inspection & Fees	$	6,000	$	1,875	$	1,000	$	2,875	$	6,000	
Operating Supplies	$	500	$	-	$	250	$	250	$	500	
Contingency	$	2,500	$	-	$	1,250	$	1,250	$	2,500	
Total Operations & Maintenance:	$	207,785	$	65,025	$	131,704	$	196,730	$	265,147	

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Capital Improvements		
Transfer Out - Capital Reserve	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
Total Reserves	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
						
Total Expenditures	$	620,549	$	385,466	$	202,263	$	587,729	$	619,665	
						
Excess Revenues (Expenditures)	$	(66,370)	$	76,541	$	(109,826)	$	(33,285)	$	(0)	
						
Fund Balance - Beginning	$	66,370	$	160,900	$	-	$	160,900	$	-	
						
Fund Balance - Ending	$	-	$	237,441	$	(109,826)	$	127,614	$	(0)	

	Maintenance Tax
FY2024	Maintenance Tax
FY2025	

Net Assessment	
$552,179	
$617,665	
Collection Cost (5%)*	$29,062	$32,509	
Gross Assessment	$581,241	$650,173	
Number of Units	9448	9608	
Total Levy	$61.52	$67.67	

Collection percentage is total of 3% Tax Collector Discount Fee & 2% Collection Fee

REVENUES:

Assessments – Tax Collector

The District will levy a non-ad valorem assessment on all the assessable property within the District to fund all general operating and maintenance expenditures during the fiscal year. These assessments are billed on tax bills.

EXPENDITURES:

Administrative:

Supervisors Fees

Chapter 190, Florida Statutes, allows for each Board member to receive compensation per meeting. Each Supervisor is paid for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 10 meetings during the fiscal year.

Engineering Fees

The District's engineer, CPH, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Engineering Services	$2,100	$25,200	
Contingency		$12,000	
Total		$37,200	

Attorney Fees

The District's legal counsel, Stephen F. Broome, P.A., will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Attorney Fees	$1,000	$12,000	
Total		$12,000	

Annual Audit

The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District has contracted with McDirmit, Davis for this service.

Assessment Administration

The District has contracted with Governmental Management Services-Central Florida, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District.

Management Fees

The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc.

Information Technology

The District has contracted with Governmental Management Services-Central Florida, LLC for costs related to District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, positive pay implementation and programming for fraud protection, accounting software, etc.

Website Maintenance

The District has contracted with Governmental Management Services-Central Florida, LLC for the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Insurance

The District’s general liability and public officials liability insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

Report Preparation - NPDES

Represents estimated costs for preparation of NPDES reports and compliance requirements.

Office Lease/Storage

Represents estimated fees to maintain District records at storage facility located within Orange County near District.

Printing & Binding

Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.

Postage

The District incurs charges for mailing of agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation.

Bank Fees

Represents monthly fees charged by Truist Bank for the District’s operating account.

Other Current Charges

Represents any miscellaneous administrative expenses incurred during the fiscal year.

Office Supplies

The District incurs charges for office supplies that need to be purchased during the fiscal year.

Election Fees

Represents estimated costs for mass printing, postage & mailing of annual election proxies.

Meeting Rental Fee

Represents reservation fee paid to Lake Ridge Village Club Association for monthly meetings at onsite community center.

Property Appraiser Fee

Represents a fee charged by Orange County Property Appraiser’s office for assessment administration services.

Dues, Licenses & Subscriptions

The District is required to pay an annual fee to the Florida Department of Commerce for $175. This is the only expense under this category for the District.

Operating and Maintenance:

Aquatic Weed Control

Represents cost for maintenance to all canals and retention/detention ponds located within the District. Services include furnishing personnel, equipment, and herbicides to effectively control the excessive weed growth and as needed, supply triploid carp grass. The District has contracted with Aquatic Weed Control, Inc. for these services.

Description	Monthly	Annual	
Aquatic Weed Control	$2,554	$30,651	
Contingency (Triploid Grass Carp)		$15,000	
Total		$45,651	

Mowing

The District will maintain the canal and detention pond mowing within the District. Areas included are the C-1, C-3, C-4, C-5, C-6, C-10, C-11 & C-12 canals as well as ponds in the subdivisions of Greenbriar, Lakeridge, Waterview, Somerset, Deer Creek, Parkview Terrace, Parkview North, Parkview Pointe and Windsor Walk Villages. The District has contracted with Sthern Environmental, Inc. for this service.

Description	Monthly	Annual	
Short Mowing (7 per year)	$5,921	$41,448	
Long Mowing (6 per year)	$14,280	$85,677	
Contingency		$2,875	
Total		$130,000	

Tree Trimming

Represents estimated costs for tree trimming within District maintained areas.

Water Quality Monitoring

Represents costs for the monthly water quality testing. District has contracted with Eurofins Environment Testing f/k/a Flowers Chemical Laboratories.

Description	Monthly	Annual	
Water Quality Testing	$1,646	$19,746	
Total		$19,746	

Canal & Retention Pond Maintenance

Represents monthly AMIL gate and discharge structures maintenance and recording along with estimated costs for non-capital project repairs.

Description	Monthly	Annual	
AMIL Gate & Discharge Structure Maintenance & Recording Contingency (Misc. Repairs)	$1,000	$12,000

$8,000	
Total	$20,000	

Security Gates & Signs

Represents estimated costs for the purchase and installation of any signs, i.e., no fishing, no trespassing, and/or repairs to the District’s security gates.

NPDES Inspection & Fees

Represents annual fees paid to State of Florida Department of Environmental Protection and Orange County Environmental Protection Division as well as any inspection fees.

Description	Annual	
Water Atlas Maintenance Fee Regulatory Program & Surveillance Fee Contingency (Inspections)	$1,000
$1,875
$3,125	
Total	$6,000	

Operating Supplies

Represents estimated costs for the purchases of operating supplies.

Contingency

Represents any additional field expense that may not have been provided for in the budget.

Transfer Out – Capital Reserve

Represents funds to transferred to the Capital Reserve fund.

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Proposed
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Revenues:		
Transfer In	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
Interest	$	35,000	$	28,626	$	18,250	$	46,876	$	45,000	
Total Revenues	$	280,392	$	274,018	$	18,250	$	292,268	$	232,174	

Expenditures:						
Contingency	$	600	$	272	$	280	$	552	$	500	
Capital Improvements	$	119,181	$	42,918	$	77,088	$	120,006	$	70,461	
Total Expenditures	$	119,781	$	43,190	$	77,368	$	120,558	$	70,961	
						
Excess Revenues (Expenditures)	$	160,611	$	230,828	$	(59,118)	$	171,710	$	161,214	
						
Fund Balance - Beginning	$	1,066,244	$	1,067,757	$	-	$	1,067,757	$	1,239,466	
						
Fund Balance - Ending	$	1,226,855	$	1,298,585	$	(59,118)	$	1,239,466	$	1,400,680	

Capital Improvement Projects Updated Fiscal Year 2024
Description	Updated Cost	
Canal 12 South Bank Swale Regrading	$42,918.00
S501 Stormwater Control Structure	$50,174.00
S501 Backfill Erosion/Sod Area/Concrete	$26,914.20	
Total	$120,006.20	

Capital Improvement Projects Fiscal Year 2025
Description	Estimated Cost	
C-10 Bank Restoration - Behind Office	$22,252.50
C-10 Canal - Bank at Bend - West of Orangewood	$48,208.00	
Total	$70,460.50	

Capital Improvement Projects Fiscal Year 2026
Description	

Estimated Cost	
C-5 Sea World Discharge Flume - Restoration	$14,837.30	
C-10 Overflow Weird at S-901 - Erosion	$43,096.25	
C-11 Canal - Restabilization @ S-1102 (Taft-Vinelan	$23,103.50	
C-3/C-1 Canal Weir Replacement	$13,696.50	
Total	$94,733.55	

Capital Improvement Projects Fiscal Year 2027
Description	Estimated Cost	
C-11 Canal, S-1101 Dredging, Beachline & JYP	$124,286.25
MES Repairs	$25,070.00	
Total	$149,356.25	

Capital Improvement Projects Fiscal Year 2028
Description	Estimated Cost	
C-3 Canal - Additional Weir/Bank Stabiliaztion		$7,797.00 C-4 & C-5 Canal Regrading	$12,535.00
C-10 Canal - Reapir Along SR 528 by Tract F Pond	$59,742.50	
Total	$80,074.50	

Capital Improvement Projects Fiscal Year 2029
Description	Estimated Cost	
C-12 Canal - Install Underdrain	$55,867.00
C-1 Canal - Grading at CFP	$65,722.50	
Total	$121,589.50	

Combined Total	$636,220.50	

Sold To:

Published Daily ORANGE County, Florida

Valencia Water Control District - CU00121643 219 E. Livingston Street
Orlando, FL 32801

Bill To:
Valencia Water Control District - CU00121643 219 E. Livingston Street
Orlando, FL 32801

State Of Florida County Of Orange
Before the undersigned authority personally appeared
Rose Williams, who on oath says that he or she is a duly authorized representative of the ORLANDO SENTINEL, a DAILY newspaper published in ORANGE County, Florida; that the attached copy of advertisement, being a Legal Notice in:
The matter of 11150-Public Hearing Notice
Was published in said newspaper by print in the issues of, or by publication on the newspaper's website, if authorized on Apr 30, 2024.
Affiant further says that the newspaper complies with all legal requirements for publication in Chapter 50, Florida Statutes.

Rose Williams

Signature of Affiant	Name of Affiant

Sworn to and subscribed before me on this 1 day of May, 2024,
by above Affiant, who is personally known to me (X) or who has produced identification ( ).

Signature of Notary Public

Name of Notary, Typed, Printed, or Stamped

7627603

7627603

“RESOLUTION”

RESOLVED, that the Valencia Water Control District levies a total drainage tax under the provisions of the law in the amount of $67.67 per unit as the maintenance tax for the year 2024-2025.
It is also resolved that the President and Secretary be authorized and directed to certify said levy to the Property Appraiser of Orange County, Florida, in accordance with the law and practice and procedure of the Property Appraiser and the Tax Collector or Orange County.
Adopted this 14th day of May, 2024.

Attest:	Valencia Water Control District

Stephen F. Broome, Secretary	Print:	
President

Section VIII

Section A

Customer Call Log - Valencia Water Control District	
Date	Name	Subdivision	Address	Issue	Pond/Canal Name	Resolution	Date Resolved	

4/8/24	
Maria Cardenas - DWD	
Windsor Walk	
N/A	HOA Manager of community reaching out to have all the ponds treated for
algae/weeds.	All ponds at community entrance	Mr. Flint dispatched aquatic vendor to review and treat the ponds as necessary.	
4/18/24	

4/23/24	

Ursula Annunziata	

Deer Creek	

5414 Deer Creek Drive	Called to advise that mowing had not yet been done around the ponds and weeds were starting to grow tall and
get thick.	

Deer Creek Ponds	
Ms. Vanderbilt called resident back to notify her that the mowing would commence on May 1, 2024.	

4/24/24	

4/25/24	

Steve Arguelles	

Parkview Pointe	

11408 Peachstone Court	Called to advise that mowing had not yet been done at the canal behind his home and the grass was getting too tall and housing gators.	

C-1	Ms. Vanderbilt called resident back to notify him that the mowing would commence on May 1, 2024. Offered to authorize FWC to go out for any nuisiance gators but he said that wasn't necessary.	

4/25/24	

4/29/24	

Adam Kendrick	

Lake Ridge Village	

4719 Larchomont Court	

Called concerned about the mowing not yet being done in the community and the negative effect it would have on Shingle Creek.	

Area 1 Pond	Ms. Vanderbilt called resident back to notify him
that the mowing would commence on May 1, 2024. Upon being told this, the resident asked what would be done with the grass clippings now that the grass was 18" high (be thown into the water/into his back yard), accused the District of being negligent with the maintenance of the area. Ms. Vanderbilt further explained that the mowing is done in the summer months starting in May and hadn't been mowed since December as it has been done historically. Resdient asked why the mowing isn't done in the winter but wasn't happy with answer. Asked that District Director speak to him about the matter further. Mr. Szozda called resident back on 5/1/24 to address his concerns and sent him additional information about the District.	

5/1/24	

5/1/24	

Michele - HOA	

Parkview Pointe	

N/A	
HOA manager reported that HOA landscape vendor advised that the District didn't complete the mowing that had been done that morning.	

N/A	Ms. Vanderbilt checked with mowing vendor regarding the claim and he advised that he would have to go back to that area with different equipment to finish it up. Pass the information along to the HOA manger.	

5/1/24	

5/2/24	

Pat Oliver	

Parkview Pointe	

5825 Plumtree Court	
Called to advise that the mowing at the pond behind her home had not been mowed in a while when it's usually done twice a month.	

Parkview Pointe Pond	Ms. Vanderbilt e-mailed the resident back advising that the mowing had just commenced the day prior on May 1, 2024 and would be concluded by the end of the week. They would mow twice a month through November 2024.	

5/2/24	

5/6/24	

Maria Cardenas - DWD	

Windsor Walk	

N/A	Reached out to advise that they had called the nuisiance gator hotline to authorize a trapper to go out for a large gator that was in one of the ponds.	

N/A	Ms. Vanderbilt called FWC to provide authorization to trapper to remove the gator from the District owned pond when located. Gator was trapped on 5/7/24.	

5/7/24	

5/7/24	

Jennifer Almonte - HOA	

Waterview Reserve	

5257 Watervista Drive	
Reached out to District Director to advise that waterway beside the clubhouse was not being maintained and had a lot of trash and aquatic weeds in it.	

N/A	Mr. Flint advised that the area in question was not District owned, it was on the Waterview Townhomes Homeowners Association' property and that they would need to get it addressed with their own contractor as the District was unable to do so.	

5/7/24