Valencia
Water Control District

Adopted Budget FY2025

Table of Contents

1-2

3-7

8-9

	General Fund

	General Fund Narrative

	Capital Reserve Fund

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Adopted
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Revenues:		
Assessments - Tax Roll	$	552,179	$	460,617	$	91,562	$	552,179	$	617,665	
Interest	$	2,000	$	1,390	$	875	$	2,265	$	2,000	
Total Revenues	$	554,179	$	462,007	$	92,437	$	554,444	$	619,665	

Expenditures:						
Administrative:						
Supervisor Fees	$	2,500	$	750	$	1,000	$	1,750	$	2,500	
Engineering Fees	$	37,200	$	12,965	$	18,700	$	31,665	$	37,200	
Attorney Fees	$	12,000	$	7,000	$	5,000	$	12,000	$	12,000	
Annual Audit	$	5,200	$	-	$	5,200	$	5,200	$	5,200	
Assessment Roll Certification	$	5,000	$	5,000	$	-	$	5,000	$	5,250	
Management Fees	$	53,280	$	31,080	$	22,200	$	53,280	$	55,944	
Information Technology	$	1,800	$	1,050	$	750	$	1,800	$	1,890	
Website Maintenance	$	1,200	$	700	$	500	$	1,200	$	1,260	
Insurance	$	14,400	$	13,614	$	-	$	13,614	$	14,975	
Report Preparation - NPDES	$	15,000	$	533	$	4,467	$	5,000	$	15,000	
Office Lease/Storage	$	3,000	$	1,080	$	1,512	$	2,592	$	3,000	
Printing & Binding	$	500	$	245	$	255	$	500	$	500	
Postage	$	600	$	314	$	286	$	600	$	600	
Legal Advertising	$	2,500	$	-	$	2,500	$	2,500	$	2,500	
Bank Fees	$	600	$	277	$	200	$	477	$	600	
Other Current Charges	$	400	$	-	$	200	$	200	$	400	
Office Supplies	$	350	$	67	$	88	$	155	$	350	
Election Fees	$	4,250	$	-	$	5,450	$	5,450	$	5,500	
Meeting Rental Fee	$	500	$	200	$	250	$	450	$	500	
Property Appraiser Fee	$	5,417	$	-	$	-	$	-	$	-	
Dues, Licenses & Subscriptions	$	1,675	$	175	$	2,000	$	2,175	$	2,175	
Total Administrative:	$	167,372	$	75,049	$	70,559	$	145,608	$	167,344	
Operations & Maintenance						
Contracts:
Aquatic Weed Control	
$	40,000	
$	28,795	
$	11,610	
$	40,405	
$	45,651	
Mowing	$	98,289	$	20,483	$	95,346	$	115,829	$	130,000	
Tree Trimming	$	-	$	-	$	-	$	-	$	40,000	
Water Quality Monitoring	$	19,746	$	9,873	$	9,873	$	19,746	$	19,746	
Repairs & Maintenance:
Canal & Retention Pond Maintenance	
$	40,000	
$	4,000	
$	12,000	
$	16,000	
$	20,000	
Security Gates & Signs	$	750	$	-	$	375	$	375	$	750	
NPDES Inspection & Fees	$	6,000	$	1,875	$	1,000	$	2,875	$	6,000	
Operating Supplies	$	500	$	-	$	250	$	250	$	500	
Contingency	$	2,500	$	-	$	1,250	$	1,250	$	2,500	
Total Operations & Maintenance:	$	207,785	$	65,025	$	131,704	$	196,730	$	265,147	

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Adopted
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Capital Improvements		
Transfer Out - Capital Reserve	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
Total Reserves	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
						
Total Expenditures	$	620,549	$	385,466	$	202,263	$	587,729	$	619,665	
						
Excess Revenues (Expenditures)	$	(66,370)	$	76,541	$	(109,826)	$	(33,285)	$	(0)	
						
Fund Balance - Beginning	$	66,370	$	160,900	$	-	$	160,900	$	-	
						
Fund Balance - Ending	$	-	$	237,441	$	(109,826)	$	127,614	$	(0)	

	Maintenance Tax
FY2024	Maintenance Tax
FY2025	

Net Assessment	
$552,179	
$617,665	
Collection Cost (5%)*	$29,062	$32,509	
Gross Assessment	$581,241	$650,173	
Number of Units	9448	9608	
Total Levy	$61.52	$67.67	

Collection percentage is total of 3% Tax Collector Discount Fee & 2% Collection Fee

REVENUES:

Assessments – Tax Collector

The District will levy a non-ad valorem assessment on all the assessable property within the District to fund all general operating and maintenance expenditures during the fiscal year. These assessments are billed on tax bills.

EXPENDITURES:

Administrative:

Supervisors Fees

Chapter 190, Florida Statutes, allows for each Board member to receive compensation per meeting. Each Supervisor is paid for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 10 meetings during the fiscal year.

Engineering Fees

The District's engineer, CPH, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Engineering Services	$2,100	$25,200	
Contingency		$12,000	
Total		$37,200	

Attorney Fees

The District's legal counsel, Stephen F. Broome, P.A., will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Attorney Fees	$1,000	$12,000	
Total		$12,000	

Annual Audit

The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District has contracted with McDirmit, Davis for this service.

Assessment Administration

The District has contracted with Governmental Management Services-Central Florida, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District.

Management Fees

The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc.

Information Technology

The District has contracted with Governmental Management Services-Central Florida, LLC for costs related to District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, positive pay implementation and programming for fraud protection, accounting software, etc.

Website Maintenance

The District has contracted with Governmental Management Services-Central Florida, LLC for the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Insurance

The District’s general liability and public officials liability insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

Report Preparation - NPDES

Represents estimated costs for preparation of NPDES reports and compliance requirements.

Office Lease/Storage

Represents estimated fees to maintain District records at storage facility located within Orange County near District.

Printing & Binding

Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.

Postage

The District incurs charges for mailing of agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation.

Bank Fees

Represents monthly fees charged by Truist Bank for the District’s operating account.

Other Current Charges

Represents any miscellaneous administrative expenses incurred during the fiscal year.

Office Supplies

The District incurs charges for office supplies that need to be purchased during the fiscal year.

Election Fees

Represents estimated costs for mass printing, postage & mailing of annual election proxies.

Meeting Rental Fee

Represents reservation fee paid to Lake Ridge Village Club Association for monthly meetings at onsite community center.

Property Appraiser Fee

Represents a fee charged by Orange County Property Appraiser’s office for assessment administration services.

Dues, Licenses & Subscriptions

The District is required to pay an annual fee to the Florida Department of Commerce for $175. This is the only expense under this category for the District.

Operating and Maintenance:

Aquatic Weed Control

Represents cost for maintenance to all canals and retention/detention ponds located within the District. Services include furnishing personnel, equipment, and herbicides to effectively control the excessive weed growth and as needed, supply triploid carp grass. The District has contracted with Aquatic Weed Control, Inc. for these services.

Description	Monthly	Annual	
Aquatic Weed Control	$2,554	$30,651	
Contingency (Triploid Grass Carp)		$15,000	
Total		$45,651	

Mowing

The District will maintain the canal and detention pond mowing within the District. Areas included are the C-1, C-3, C-4, C-5, C-6, C-10, C-11 & C-12 canals as well as ponds in the subdivisions of Greenbriar, Lakeridge, Waterview, Somerset, Deer Creek, Parkview Terrace, Parkview North, Parkview Pointe and Windsor Walk Villages. The District has contracted with Sthern Environmental, Inc. for this service.

Description	Monthly	Annual	
Short Mowing (7 per year)	$5,921	$41,448	
Long Mowing (6 per year)	$14,280	$85,677	
Contingency		$2,875	
Total		$130,000	

Tree Trimming

Represents estimated costs for tree trimming within District maintained areas.

Water Quality Monitoring

Represents costs for the monthly water quality testing. District has contracted with Eurofins Environment Testing f/k/a Flowers Chemical Laboratories.

Description	Monthly	Annual	
Water Quality Testing	$1,646	$19,746	
Total		$19,746	

Canal & Retention Pond Maintenance

Represents monthly AMIL gate and discharge structures maintenance and recording along with estimated costs for non-capital project repairs.

Description	Monthly	Annual	
AMIL Gate & Discharge Structure	$1,000	$12,000	
Maintenance & Recording			
Contingency (Misc. Repairs)		$8,000	
Total		$20,000	

Security Gates & Signs

Represents estimated costs for the purchase and installation of any signs, i.e., no fishing, no trespassing, and/or repairs to the District’s security gates.

NPDES Inspection & Fees

Represents annual fees paid to State of Florida Department of Environmental Protection and Orange County Environmental Protection Division as well as any inspection fees.

Description	Annual	
Water Atlas Maintenance Fee	$1,000
Regulatory Program & Surveillance Fee	$1,875
Contingency (Inspections)	$3,125	
Total	$6,000	

Operating Supplies

Represents estimated costs for the purchases of operating supplies.

Contingency

Represents any additional field expense that may not have been provided for in the budget.

Transfer Out – Capital Reserve

Represents funds to transferred to the Capital Reserve fund.

Adopted
Budget	Actual
Thru	Projected
Next	Total
Projected	Adopted
Budget	
FY2024	4/30/24	5 Months	9/30/24	FY2025	

Revenues:		
Transfer In	$	245,392	$	245,392	$	-	$	245,392	$	187,174	
Interest	$	35,000	$	28,626	$	18,250	$	46,876	$	45,000	
Total Revenues	$	280,392	$	274,018	$	18,250	$	292,268	$	232,174	

Expenditures:						
Contingency	$	600	$	272	$	280	$	552	$	500	
Capital Improvements	$	119,181	$	42,918	$	77,088	$	120,006	$	70,461	
Total Expenditures	$	119,781	$	43,190	$	77,368	$	120,558	$	70,961	
						
Excess Revenues (Expenditures)	$	160,611	$	230,828	$	(59,118)	$	171,710	$	161,214	
						
Fund Balance - Beginning	$	1,066,244	$	1,067,757	$	-	$	1,067,757	$	1,239,466	
						
Fund Balance - Ending	$	1,226,855	$	1,298,585	$	(59,118)	$	1,239,466	$	1,400,680	

Capital Improvement Projects Updated Fiscal Year 2024
Description	Updated Cost	
Canal 12 South Bank Swale Regrading	$42,918.00
S501 Stormwater Control Structure	$50,174.00
S501 Backfill Erosion/Sod Area/Concrete	$26,914.20	
Total	$120,006.20	

Capital Improvement Projects Fiscal Year 2025
Description	Estimated Cost	
C-10 Bank Restoration - Behind Office	$22,252.50
C-10 Canal - Bank at Bend - West of Orangewood	$48,208.00	
Total	$70,460.50	

Capital Improvement Projects Fiscal Year 2026
Description	

Estimated Cost	
C-5 Sea World Discharge Flume - Restoration	$14,837.30	
C-10 Overflow Weird at S-901 - Erosion	$43,096.25	
C-11 Canal - Restabilization @ S-1102 (Taft-Vinelan	$23,103.50	
C-3/C-1 Canal Weir Replacement	$13,696.50	
Total	$94,733.55	

Capital Improvement Projects Fiscal Year 2027
Description	Estimated Cost	
C-11 Canal, S-1101 Dredging, Beachline & JYP	$124,286.25
MES Repairs	$25,070.00	
Total	$149,356.25	

Capital Improvement Projects Fiscal Year 2028
Description	Estimated Cost	
C-3 Canal - Additional Weir/Bank Stabiliaztion		$7,797.00 C-4 & C-5 Canal Regrading	$12,535.00
C-10 Canal - Reapir Along SR 528 by Tract F Pond	$59,742.50	
Total	$80,074.50	

Capital Improvement Projects Fiscal Year 2029
Description	Estimated Cost	
C-12 Canal - Install Underdrain	$55,867.00
C-1 Canal - Grading at CFP	$65,722.50	
Total	$121,589.50	

Combined Total	$636,220.50