Valencia
Water Control District

Adopted Budget
FY 2024

Table of Contents

1-2

3-7

8-9

	General Fund

	General Fund Narrative

	Capital Reserve Fund

		Proposed
Budget	Actual
thru	Projected
Next	Total
Projected	Adopted
Budget	
	Description	FY2023	5/31/23	4 Months	09/30/23	FY2024	
							
	Revenues						
	Special Assessments - Tax Roll	$553,302	$516,442	$31,569	$548,011	$552,179	
	Interest	$100	$1,486	$680	$2,166	$2,000	
	Miscellanous Revenue	$0	$294	$0	$294	$0	
	Total Revenues	$553,402	$518,223	$32,249	$550,471	$554,179	
	
Expenditures						
	Administrative
Supervisor Fees	
$2,500	
$1,400	
$1,000	
$2,400	
$2,500	
	Engineering Fees	$37,200	$12,600	$16,600	$29,200	$37,200	
	Attorney Fees	$12,000	$8,000	$4,000	$12,000	$12,000	
	Annual Audit	$5,200	$0	$5,200	$5,200	$5,200	
	Assessment Roll Certification	$2,500	$2,500	$0	$2,500	$5,000	
	Management Fees	$50,264	$33,509	$16,755	$50,264	$53,280	
	Information Technology	$1,300	$867	$433	$1,300	$1,800	
	Website Administration	$800	$533	$267	$800	$1,200	
	Insurance	$14,710	$13,179	$0	$13,179	$14,400	
	Report Preparation - NPDES	$15,000	$3,274	$4,226	$7,500	$15,000	
	Office Lease/Storage	$12,980	$3,044	$772	$3,816	$3,000	
	Printing & Binding	$500	$312	$113	$425	$500	
	Postage	$500	$324	$187	$511	$600	
	Travel Per Diem	$100	$0	$0	$0	$0	
	Legal Advertising	$2,500	$167	$1,833	$2,000	$2,500	
	Bank Fees	$500	$362	$160	$522	$600	
	Other Current Charges	$400	$0	$133	$133	$400	
	Office Supplies	$350	$122	$74	$196	$350	
	Election Fees	$3,750	$0	$4,241	$4,241	$4,250	
	Meeting Rental Fee	$500	$300	$200	$500	$500	
	Property Appraiser Fee	$5,417	$0	$5,417	$5,417	$5,417	
	Dues, Licenses, Subscriptions	$2,150	$1,675	$0	$1,675	$1,675	
	Administrative Expenses	$171,121	$82,167	$61,611	$143,779	$167,372	

	Proposed
Budget	Actual
thru	Projected
Next	Total
Projected	Adopted
Budget	
Description	FY2023	5/31/23	4 Months	09/30/23	FY2024	

Operation and Maintenance
Utilities:
Electric	$750	$50	$0	$50	$0	
Water & Sewer	$500	$55	$0	$55	$0	
Contracts:
Aquatic Weed Control	
$40,000	
$23,077	
$9,288	
$32,365	
$40,000	
Mowing	$98,289	$40,957	$74,874	$115,832	$98,289	
Water Quality Monitoring
Repairs & Maintenance:	$19,746	$11,444	$6,282	$17,726	$19,746	
Canal & Retention Pond Maintenance	$40,000	$7,473	$12,527	$20,000	$40,000		
Office	$500	$45	$0	$45	$0		
Security Gates & Signs	$750	$0	$375	$375	$750		
NPDES Inspection & Fees	$6,000	$1,875	$1,000	$2,875	$6,000		
Operating Supplies	$500	$0	$167	$167	$500		
Contingency	$2,500	$0	$833	$833	$2,500		
Operation and Maintenance Expenses	$209,535	$84,975	$105,346	$190,321	$207,785		

Capital Improvements
Transfer Out - Capital Reserve	

$267,402	

$267,402	

$0	

$267,402	

$245,392		
Capital Improvement Expenses	$267,402	$267,402	$0	$267,402	$245,392		
							
Total Expenditures	$648,058	$434,544	$166,958	$601,502	$620,548		
							
Excess Revenues/(Expenditures)	($94,656)	$83,679	($134,709)	($51,030)	($66,370)		
							
Fund Balance - Beginning	$94,656	$210,400	$0	$210,400	$66,370	*	
							
Fund Balance - Ending	$0	$294,079	($134,709)	$159,370	$0		

*Less 1st Quarter Operating Reserves							

	FY2023
Maintenance Tax	FY2024
Maintenance Tax	

NET ASSESSMENT	
$553,302	
$552,179	
COLLECTION COST (5%)*	$29,121	$29,062	
GROSS ASSESSMENT	$582,423	$581,241	
Number of Units	9467	9448	
TOTAL LEVY	$61.52	$61.52	

Collection percentage is total of 3% Tax Collector Discount Fee & 2% Collection Fee

REVENUES:

Assessments – Tax Collector

The District will levy a non-ad valorem assessment on all the assessable property within the District to fund all general operating and maintenance expenditures during the fiscal year. These assessments are billed on tax bills.

EXPENDITURES:
Administrative:

Supervisors Fees

Chapter 190, Florida Statutes, allows for each Board member to receive compensation per meeting. Each Supervisor is paid for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 10 meetings during the fiscal year.

Engineering
The District's engineer, CPH, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Engineering Services	$2,100	$25,200	
Contingency			$12,000 	
Total		$37,200	

Attorney

The District's legal counsel, Stephen F. Broome, P.A., will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.

Description	Monthly	Annual	
Attorney Fees
Total	$1,000		$12,000 
$12,000	

Annual Audit

The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District has contracted with McDirmit, Davis for this service.
Assessment Administration

The District has contracted with Governmental Management Services-Central Florida, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District.

Management Fees

The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc.
Information Technology

The District has contracted with Governmental Management Services-Central Florida, LLC for costs related to District’s information systems, which include but are not limited to video conferencing services, cloud storage services and servers, security, positive pay implementation and programming for fraud protection, accounting software, etc.

Website Maintenance

The District has contracted with Governmental Management Services-Central Florida, LLC for the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.
Insurance

The District’s general liability and public officials liability insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

Report Preparation - NPDES
Represents estimated costs for preparation of NPDES reports and compliance requirements.

Office Lease/Storage

Represents estimated fees to maintain District records at storage facility located within Orange County near District.

Printing & Binding

Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.

Postage

The District incurs charges for mailing of agenda packages, overnight deliveries, checks for vendors and other required correspondence.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation.

Bank Fees

Represents monthly fees charged by Truist Bank for the District’s operating account.

Other Current Charges
Represents any miscellaneous administrative expenses incurred during the fiscal year.

Office Supplies

The District incurs charges for office supplies that need to be purchased during the fiscal year.

Election Fees

Represents estimated costs for mass printing, postage & mailing of annual election proxies.

Meeting Rental Fee
Represents reservation fee paid to Lake Ridge Village Club Association for monthly meetings at onsite community center.

Property Appraiser

Represents a fee charged by Orange County Property Appraiser’s office for assessment administration services.

Dues, Licenses & Subscriptions
The District is required to pay an annual fee to the Florida Department of Economic Opportunity for
$175. This is the only expense under this category for the District.

Operating and Maintenance:

Aquatic Weed Control

Represents cost for maintenance to all canals and retention/detention ponds located within the District. Services include furnishing personnel, equipment, and herbicides to effectively control the excessive weed growth and as needed, supply triploid carp grass. The District has contracted with Aquatic Weed Control, Inc. for these services.

Description	Monthly	Annual	
Aquatic Weed Control	$2,322	$27,865	
Contingency (Triploid Grass Carp)			$12,135 	
Total		$40,000	

Mowing

The District will maintain the canal and detention pond mowing within the District. Areas included are the C-1, C-3, C-4, C-5, C-6, C-10, C-11 & C-12 canals as well as ponds in the subdivisions of Greenbriar, Lakeridge, Waterview, Somerset, Deer Creek, Parkview Terrace, Parkview North, Parkview Pointe and Windsor Walk Villages. The District has contracted with Sthern Environmental, Inc. for this service.

Description	Monthly	Annual	
Short Mowing (7 per year)	$4,590	$32,132	
Long Mowing (6 per year)	$11,026		$66,156 	
Total		$98,288	
Water Quality Monitoring

Represents costs for the monthly water quality testing. District has contracted with Eurofins Environment Testing f/k/a Flowers Chemical Laboratories.

Description	Monthly	Annual	
Water Quality Testing
Total	$1,646		$19,746 
$19,746	
Canal & Retention Pond Maintenance

Represents monthly AMIL gate and discharge structures maintenance and recording along with estimated costs for non-capital project repairs.

Description	Monthly	Annual	
AMIL Gate & Discharge Structure	$1,000	$12,000	
Maintenance & Recording			
Contingency (Misc. Repairs)			$28,000 	
Total		$40,000	

Security Gates & Signs

Represents estimated costs for the purchase and installation of any signs, i.e., no fishing, no trespassing, and/or repairs to the District’s security gates.
NPDES Inspection & Fees

Represents annual fees paid to State of Florida Department of Environmental Protection and Orange County Environmental Protection Division as well as any inspection fees.

Description	Annual	
Water Atlas Maintenance Fee	$1,000	
Regulatory Program & Surveillance Fee	$1,875	
Contingency (Inspections)		$3,125 	
Total	$6,000	

Operating Supplies

Represents estimated costs for the purchases of operating supplies .

Contingency
Represents any additional field expense that may not have been provided for in the budget.

Transfer Out – Capital Reserve

Represents funds to transferred to the Capital Reserve fund.

Adopted Budget FY2024 Capital Reserve Fund

	Proposed
Budget	Actual
thru	Projected
Next	Total
Projected	Adopted
Budget	
Description	FY2023	5/31/23	4 Months	09/30/23	FY2024	

Revenues						
Transfer in	$267,402	$267,402	$0	$267,402	$245,392	
Interest Income	$1,000	$25,596	$12,800	$38,396	$35,000	
Total Revenues	$268,402	$292,998	$12,800	$305,798	$280,392	

Expenditures						
Contingency	$500	$319	$152	$471	$600	
Capital Improvements	$100,000	$105,528	$0	$105,528	$119,181	
Total Expenditures	$100,500	$105,847	$152	$105,999	$119,781	
						
Excess Revenues/(Expenditures)	$167,902	$187,152	$12,648	$199,799	$160,611	
						
Fund Balance - Beginning	$760,956	$866,445	$0	$866,445	$1,066,244	
						
Fund Balance - Ending	$928,858	$1,053,596	$12,648	$1,066,244	$1,226,855	

Adopted Budget FY2024 Capital Reserve Fund

Capital Improvement Projects
Fiscal Year 2023 Description	

Estimated Cost	
S-501/S-901 Site Area Repair	$31,695.00	
C-5 Canal Repair Eroded Area	$9,382.63	
C-1/C-4/C-10 Canals Woodline Cut Backs	$22,800.00	
C-11 & C-12 Canal Woodline Cut Backs	$41,650.00	
Total	$105,527.63	

Capital Improvement Projects
Fiscal Year 2024
Description	Estimated Cost	
Canal 12 South Bank Swale Regrading	$26,100.00
C-10 Canal - Bank at Bend - West of Orangewood	$93,081.00	
Total	$119,181.00	

Capital Improvement Projects
Fiscal Year 2025
Description	Estimated Cost	
Canal C-11 & S-1101 Raise Bank Elevation	$137,633.15	
Total	$137,633.15	

Capital Improvement Projects
Fiscal Year 2026
Description	Estimated Cost	
Canal C-11 - Canal Restoration at S-1102
(Taft-Vineland Road by South Center)	$60,478.50	
Total	$60,478.50	

Capital Improvement Projects
Fiscal Year 2027
Description	Estimated Cost	
C-10 Bank Restoration - Behind Office	$22,195.00 C-10 Canal - Overflow Weir at S-901 - Erosion/
Undermining of Overflow Weir	$41,917.50	
Total	$64,112.50	

Capital Improvement Projects
Fiscal Year 2028 Description	

Estimated Cost	
Canal C-12 - Swale Regrading, Underdrain Installation (West of Woodway Drive)
Deer Creek Pond 4 - Structure Repair	
$125,797.06
$1,725.00	
Total	$127,522.06	

Combined Total	$508,927.21